Administrative Assistant

RYB Engineering; Alberta; On-site; CAD 40,000 - 55,000; Full time

Job summary

An engineering firm in Alberta, Canada is seeking an Administrative Support role to assist the Purchasing Department. Responsibilities include managing purchase orders, maintaining supplier records, and ensuring effective communication with vendors. Candidates should have a relevant diploma and good proficiency in Microsoft Office. Attention to detail and the ability to work both independently and in a team are essential for this position.

Qualifications

• NITEC or Diploma in business/office administration or equivalent is required.
• Prior experience in admin or purchasing support is preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) is essential.

Responsibilities

• Provide administrative support to the Purchasing Department.
• Assist in preparing purchase orders and related documents.
• Maintain and update supplier records and filing systems.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Attention to detail

Education

NITEC, Higher NITEC, or Diploma in business/office administration

Job description

• Provide administrative support to the Purchasing Department
• Assist in preparing purchase orders, quotations, and related documents
• Maintain and update supplier records and filing systems
• Liaise with suppliers and vendors for follow-up on orders and deliveries
• Handle data entry, documentation, and general office duties
• Assist in inventory tracking and stock replenishment
• Support other ad-hoc tasks as assigned

Requirements

• NITEC, Higher NITEC, or Diploma in business / office administration, or equivalent.
• Prior experience in admin or purchasing support preferred (but not mandatory)
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Good communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in all tasks.