Administrative Assistant

Greatsolutions Pte Ltd.; Alberta; On-site; CAD 30,000 - 60,000; Full time

Job description

Job Scope

• Support Procurement Operations: Assist the Procurement Executive in managing procurement processes, ensuring smooth operations from order to delivery.
• Report Preparation: Assist with weekly/monthly reports, KPI reports, and any ad hoc reports as assigned by your manager to support decision-making.
• Invoice Processing: Manage and process invoices efficiently, ensuring timely payments and maintaining strong relationships with vendors and suppliers.
• Follow-Up on Payments: Proactively track outstanding invoices, payments, and resolve any discrepancies in accounts to ensure smooth cash flow.
• Audit Preparation: Assist with the preparation of documentation for audits, ensuring that all financial records and processes meet regulatory standards.
• Administrative Support: Handle phone calls, respond to emails, and manage daily correspondence with professionalism and efficiency.
• Ad Hoc Tasks: Provide additional administrative support and undertake any special tasks assigned by your manager as needed.

Job Requirements

• Location: Woodlands, Singapore
• Proactive & Adaptable: Thrive in a fast‑paced environment with the ability to work independently with minimal supervision.
• Attention to Detail: Strong focus on accuracy and precision when handling financial data and reports.
• Team Player: Supportive and collaborative, with a willingness to take on new tasks and challenges.
• Work Schedule: 5.5 days a week (Mon‑Fri: 8am‑5pm, Sat: 8am‑12pm)