Administration Office Receptionist - PT

BROOKINGS SCHOOL DISTRICT 5-1; Ottawa; On-site; CAD 60,000 - 80,000; Part time

Job summary

A local school district in Ottawa is seeking a part-time clerical assistant. The role requires excellent communication skills, the ability to work independently, and strong clerical abilities. The assistant will manage front desk duties, assist visitors, and handle various office tasks. Compensation is $18.00 per hour, with a flexible work schedule during school months.

Qualifications

• Candidates must possess communication skills and the ability to work independently and as part of a team.
• Strong clerical skills and technology proficiency are required.
• Maintain a high level of ethical behavior and confidentiality.

Responsibilities

• Greet and assist visitors to the administration office.
• Direct incoming phone calls and visitors to appropriate staff.
• Assist with office duties like sorting, filing, scanning, and data entry.

Skills

Excellent written and verbal communication skills

Ability to work with a variety of individuals

Strong technology skills

Clerical and typing skills with emphasis on accuracy

Ability to maintain confidentiality

Job description

Job Description

Job Details

• Part-time: 5 hours per week (afternoons), 216 days per school year, July – May
• During school months, follows the school calendar
• Full job description on the website
• $18.00/hour
• Position open until filled

QUALIFICATIONS:

• Possess excellent written and verbal communication skills.
• The ability to work with a variety of individuals.
• Ability to work independently and as a part of a team.
• Strong technology skills.
• Clerical and typing skills with emphasis on accuracy.
• Ability to maintain a high level of ethical behavior and confidentiality regarding district personnel and administrative business.

REPORTS TO:

Director of Human Resources

PRIMARY FUNCTION:

Perform a variety of clerical and secretarial functions at the Administration Office front desk.

PHYSICAL REQUIREMENTS:

Normal duties are sedentary at the desk; bending, stretching; up and down in the office; mobility around the office; and the ability to lift up to 20 lbs.

PERFORMANCE RESPONSIBILITIES:

• Greet and assist visitors to the administration office.
• Direct visitors to the appropriate staff member they are seeking to meet with.
• Direct incoming phone calls to the appropriate person.
• Assist with new employee and volunteer background checks through fingerprint scanning.
• General office duties include sorting, filing, scanning, copying, binding, and organizing.
• Enter data and help prepare monthly/quarterly reports.
• Process data as needed through online platforms.
• Assist other Administration Office staff members with miscellaneous projects as needed.
• Other duties as assigned.

TERMS OF EMPLOYMENT:

The work agreement will consist of 216 days per school year within the hours of 12:30pm to 4:30pm Monday through Thursday, and 12:30pm to 4:00pm on Fridays (19.5 hours per week).

EVALUATION PROCEDURE:

This position is responsible to the Director of Human Resources; the performance of this position will be evaluated yearly by them.