Admin Assistant

Alnamo Corp; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A corporate office in Toronto is seeking an Officer, Administration to handle various office tasks, support senior management, and manage front desk interactions. This is a full-time, fixed-term position for 2 months, offering a pay range of $18.00-$19.00 per hour. Required qualifications include a Bachelor's Degree. Benefits include dental care, extended health care, life insurance, and an RRSP match.

Benefits

Dental care

Extended health care

Life insurance

RRSP match

Qualifications

• Bachelor's Degree (required)

Responsibilities

• Provide administrative assistance to Executive Assistant & senior members of the organization.
• Manage correspondence, file maintenance and management, meeting planning and scheduling.
• Compose and prepare confidential correspondence, reports and complex documents.
• Manage the front desk and distribute mail accordingly.
• Assist with office catering set-up & clean-up duties.

Job description

Overview

Job Purpose : The Officer, Administration position will be responsible for carrying out office administration activities, assisting the Executive Assistant & Senior Management and attending the front desk.

Responsibilities

• Provide administrative assistance to Executive Assistant & senior members of the organization.
• Manage correspondence, file maintenance and management, meeting planning and scheduling, expense reports, and report preparation.
• Create and maintain distribution lists for business unit communications
• Manage the front desk at all times and distribute mail accordingly.
• Assist with the production of proposals and presentations for different Business Managers.
• Compose and prepare confidential correspondence, reports and other complex documents.
• Replies directly to general inquiries, non-technical topics and brief correspondence.
• Collects and compiles weekly departmental reports into a progressive report
• Provide back up coverage for alternate reception duties during breaks & absences.
• Periodically check photocopier & fax machine for paper and sort documents by department.
• Assist with office catering set-up & clean-up duties.
• Assist in boardroom setup and cleanup duties.
• Regularly checking all meeting rooms and keeping them tidy for the next use.
• Manage postage / couriers for corporate office and inter-branch couriers.
• Manage stationery / printing requests for all employees.
• Manage the staff pantry requirements and ensure the same is clean at all times.
• Follow guidelines of the Administration SOP and adhere to procedures mentioned in the SOP note.
• Assist in Telecommunications (Cell Phones and Land lines
• Meet vendors periodically and review the contracts and pricing under direction from supervisor.
• May be required to lift up to 10kgs and walk 50m with the weight.
• Other duties as assigned.

Contract & Compensation

• Job Types : Full-time, Fixed term contract
• Contract length : 2 months
• Pay : $18.00-$19.00 per hour

Benefits

• Dental care
• Extended health care
• Life insurance
• RRSP match

Education

• Bachelor\'s Degree (required)

Work Location

• In person