Jobs in Florianopolis, Brazil
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Administrative Assistant
Job summary
A remote services company is seeking an Administrative Assistant to provide vital administrative and customer support. This role involves coordinating schedules, managing emails, and ensuring efficient communication with teams. Ideal candidates will have at least one year of related experience, excellent communication skills in English and Portuguese, and the ability to thrive in a fast-paced environment. This position requires a commitment to confidentiality and a quiet workspace.
Qualifications
- Must be at least 21 years old.
- A quiet, private workspace is necessary.
- Commitment to confidentiality is required.
Responsibilities
- Organize schedules, book meetings, and keep calendars up to date.
- Review, prioritize, and organize emails professionally.
- Monitor tasks and deadlines using project management tools.
- Prepare reports, take meeting notes, and maintain organized digital files.
- Communicate with clients and teams via email, chat, and phone as needed.
- Support with gathering information and summarizing findings when required.
- Assist with ad‑hoc administrative and support tasks as assigned.
Skills
Education
Tools
Administrative Assistant
Part‑Time Monthly Rates: $800 – $1,280 (20 hours per week)
Full‑Time Monthly Rates: $1,600 – $2,560 (40 hours per week)
Hourly rate range: $10 – $16 depending on experience. Rates are non‑negotiable.
Schedules vary by client and will be in U.S. time zone. All clients are in the U.S. and schedules are based on the client’s requested schedule.
The Administrative Assistant will provide administrative and customer service support, coordinate schedules, maintain communication with internal and external teams, and manage tasks in a dynamic environment.
- Calendar Management: Organize schedules, book meetings, and keep calendars up to date.
- Email Management: Review, prioritize, and organize emails professionally.
- Task Tracking: Monitor tasks and deadlines using project management tools.
- Documentation: Prepare reports, take meeting notes, and maintain organized digital files.
- Customer Support: Communicate with clients and teams via email, chat, and phone as needed.
- Research Assistance: Support with gathering information and summarizing findings when required.
- General Admin: Assist with ad‑hoc administrative and support tasks as assigned.
- 1 year of related experience and/or a related degree.
- Excellent written and verbal communication skills in English.
- Ability to excel in a fast‑paced environment.
- Strong organizational abilities.
- Meticulous attention to detail.
- Collaborative team spirit.
- Commitment to confidentiality.
- A quiet, private workspace.
- Must be at least 21 years old.
- Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, etc.)
- Asana
- Miro
- Canva
- AI tools (flexible)
- Open to other tools as needed
- English (mandatory)
- Portuguese (mandatory)
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* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.