Strategic Operations Project Coordinator

LegalSight; Teletrabalho; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A leading provider of immigration law services is seeking a Strategic Operations Project Coordinator based in Cuiabá, Brazil. This role entails managing projects, conducting research and analysis, and supporting operational leadership through administrative tasks. The ideal candidate will have a Bachelor's degree and over 2 years of relevant experience, along with proficiency in AI tools, project management methodologies, and strong communication skills. This position is suited for a self-motivated individual capable of working independently in a remote environment.

Qualificações

• 2+ years of experience in operations, project coordination, or administrative support.
• Demonstrated experience using AI tools like ChatGPT, Claude in a professional context.
• Excellent written and verbal communication skills in English.

Responsabilidades

• Manage and coordinate small-to-medium projects from initiation through completion.
• Conduct research on industry trends, competitive intelligence, and business opportunities.
• Perform light data analysis to identify trends, patterns, and actionable insights.

Conhecimentos

AI tools proficiency

Analytical skills

Communication skills

Organizational skills

Formação académica

Bachelor's degree in Business Administration or related field

Ferramentas

Microsoft Office Suite

Google Workspace

Descrição da oferta de emprego

Overview

Strategic Operations Project Coordinator We are currently hiring for a division which focuses on providing services to immigration law firms across the United States.

The Strategic Operations Project Coordinator will serve as a key support resource to operational leadership, combining elements of project coordination, business analysis, and administrative management. This role is responsible for managing small-to-medium projects, conducting research and analysis, building documentation, performing system testing, and offloading administrative tasks from senior leaders to improve organizational efficiency. The ideal candidate will be highly proficient in AI tools and demonstrate strong analytical, communication, and organizational skills.

Key Responsibilities

• Project Management
  • Manage and coordinate small-to-medium projects from initiation through completion.
  • Develop project timelines, track milestones, and ensure deliverables are met on schedule.
  • Coordinate cross-functional stakeholders and communicate project status to leadership.
  • Identify and escalate project risks or blockers appropriately.
• Operational Support
  • Offload administrative and analytical tasks from operational leaders including report generation, data compilation, and meeting preparation.
  • Conduct research on industry trends, competitive intelligence, process improvements, and business opportunities.
  • Assist in the preparation of presentations, briefing materials, and strategic documents.
  • Support special initiatives and ad-hoc requests from leadership.
• Analysis and Reporting
  • Perform light data analysis to identify trends, patterns, and actionable insights.
  • Create and maintain operational reports and dashboards for leadership review.
  • Analyze business processes and recommend efficiency improvements.
  • Synthesize complex information into clear, actionable summaries.
• Documentation and System Testing
  • Build and maintain process documentation, standard operating procedures, and training materials.
  • Conduct system testing for new features, integrations, or process changes.
  • Document test results, identify issues, and coordinate with relevant teams for resolution.
  • Ensure documentation is accurate, current, and accessible to appropriate stakeholders.
• AI Tool Utilization
  • Leverage AI tools (Claude, etc.) to enhance productivity and output quality.
  • Identify opportunities to apply AI capabilities to operational challenges.
  • Stay current on AI tool developments and best practices.

Qualifications

• Required :
• Bachelor's degree in Business Administration, Information Systems, Industrial Engineering, or related field
• 2+ years of experience in operations, project coordination, business analysis, or administrative support roles
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace
• Demonstrated experience using AI tools (ChatGPT, Claude, Copilot, etc.) in professional contexts
• Strong analytical skills with ability to interpret data and identify insights
• Excellent written and verbal communication skills in English
• Highly organized with strong attention to detail and ability to manage multiple priorities
• Self-motivated with ability to work independently in a remote environment
• Comfortable with ambiguity and able to take initiative

Preferred

• Familiarity with project management methodologies (Agile, Waterfall, etc.)
• Experience with business intelligence or data visualization tools (Power BI, Tableau, etc.)
• Experience with SharePoint, Power Automate, or other Microsoft 365 automation tools
• Project management certification (PMP, CAPM) or similar credentials