Executive Assistant - Asset Management Firm (Brazil)

Hire Overseas; São Paulo; Teletrabalho; BRL 80.000 - 110.000; Tempo integral

Resumo da oferta

A dynamic asset management firm is seeking a top-tier Executive Assistant to provide high-level support and streamline operations. In this fully remote role, you will manage complex calendars, coordinate stakeholder communications, and facilitate meeting logistics. Ideal candidates have over 3 years of experience in financial services, strong organizational skills, and a proactive approach to problem-solving.

Serviços

Paid in USD bi-monthly

Up to 14 days of Paid Time Off

Flexible holiday observance

100% remote work

Direct exposure to asset management

Qualificações

• 3+ years of experience supporting executives in financial services.
• Strong organizational skills and attention to detail required.
• Excellent written and verbal communication skills.

Responsabilidades

• Manage complex calendars across time zones.
• Serve as the primary contact between executives and stakeholders.
• Prepare meeting agendas and follow up on action items.

Conhecimentos

Executive support

Stakeholder coordination

Calendar management

Communication

Descrição da oferta de emprego

We’re seeking a top‑tier Executive Assistant for a dynamic asset management firm who excels at executive‑level support and stakeholder coordination. This role demands someone who can seamlessly manage complex calendars, facilitate high‑stakes meetings, and streamline operations for maximum efficiency.

You’ll be the strategic right‑hand supporting investment decisions, client relationships, and day‑to‑day operations in a fast‑paced financial environment. If you’re detail‑oriented, proactive, and thrive on keeping executives laser‑focused on what matters most, this is your opportunity.

🎁 Perks & Benefits

• 💵 Paid in USD every 15th & 30th of the month
• 🏖️ Up to 14 days of Paid Time Off per year
• 🌏 Flexible holiday observance based on your location
• 🏡 100% remote – work from anywhere
• 💼 Direct exposure to asset management and investment operations
• 🚀 Work with a results‑driven team managing significant financial portfolios

🧩 What You’ll Be Doing

• 📧 Email & Calendar Management
• Prioritize and manage the executive’s inbox with strategic filtering
• Coordinate complex calendars across multiple time zones and stakeholders
• Schedule and reschedule meetings with investors, clients, and team members
• 💬 Communication & Stakeholder Management
• Serve as the primary point of contact between executives and key stakeholders
• Draft professional correspondence and investor communications
• Manage Slack channels and ensure timely response to critical messages
• 🤝 Meeting Management & Client Accountability
• Prepare detailed meeting agendas and briefing materials
• Send pre‑meeting reminders with action items and expectations
• Follow up post‑meeting with accountability summaries and next steps
• ⚡ Workflow Optimization
• Streamline daily operations and eliminate inefficiencies
• Create and maintain standard operating procedures
• Anticipate needs and proactively address potential roadblocks

🌟 Nice‑to‑Have Skills

• 📋 RIA Compliance Knowledge – Understanding of regulated investment advisor requirements
• 📰 Newsletter Creation – Design and distribute client updates and market insights
• 🔗 LinkedIn Management – Maintain executive profiles and engagement
• 🎪 Remote Event Coordination – Plan and execute virtual client events and webinars
• 📊 Investor Updates – Assist with quarterly reports and investor communications
• 📱 Content & Social Media – Basic content creation and social media oversight

✅ Who You Are

• 3+ years of experience supporting executives in financial services, asset management, or a similar high‑stakes environment
• Deep understanding of confidentiality and discretion required in financial settings
• Excellent written and verbal communication skills
• Strong organizational abilities with attention to detail
• Proactive problem‑solver who anticipates needs
• Comfortable working with sensitive financial information

  📩 Application Process Overview

  Our comprehensive selection process ensures we find the right strategic fit :

  • Initial Application – Submit application with relevant financial services experience
  • One‑way Video Interview – Record a brief video showcasing your executive support approach
  • Practical Assessment – Complete a calendar management and communication challenge
  • Recruitment Interview – Initial screening focusing on financial services experience
  • Executive Interview – Discuss role alignment, discretion, and workflow optimization
  • Client Interview – Final interview covering stakeholder management and team collaboration
  • Background & Reference Check – Professional reference verification and compliance screening
  • Job Offer – Successful candidates receive a formal offer with competitive compensation

  We provide feedback at each stage and maintain transparent communication throughout the process.