Administrative Officer-UAE National

TGC Consulting - Middle East; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A well-known Educational Institute is seeking an experienced Administrator to manage communications for the Chancellor’s Office. Responsibilities include overseeing office operations, coordinating meetings and events, and maintaining records. Candidates should possess a Bachelor's degree and 5 years of relevant experience. This role requires strong communication and organizational skills, alongside proficiency in administrative management. Opportunities for professional development are also provided.

Qualifications

• 5 years of relevant administrative experience.
• Proficiency in drafting and editing correspondence and official documents.
• Basic understanding of budgeting and fiscal management principles.

Responsibilities

• Serve as the primary point of contact for the Chancellor’s Office.
• Handle all office operations including managing correspondence.
• Organize and coordinate meetings, events, and special functions.
• Draft, review, and edit correspondence and reports.

Skills

Communication skills

Organizational skills

Administrative management

Budgeting knowledge

Education

Bachelor’s degree in a related field

Job description

This opportunity is with a well-known Educational Institute.

• Serve as the primary point of contact for the Chancellor’s Office, managing communications with internal departments, senior management, faculty, students, and external stakeholders.
• Handle all office operations including screening calls, managing correspondence, greeting visitors, and addressing inquiries in a professional and timely manner.
• Maintain effective communication channels by conveying instructions, updates, and decisions on behalf of the Chancellor and providing regular feedback on key matters.
• Organize and coordinate meetings, events, and special functions — managing schedules, logistics, agendas, minutes, and follow-up actions.
• Draft, review, and edit correspondence, reports, and other official documents, ensuring accuracy and confidentiality.
• Manage the scheduling and coordination of high-level appointments, travel arrangements, and related logistics.
• Maintain and update office records, databases, and filing systems to ensure information accuracy and accessibility.
• Oversee and support junior staff or student trainees engaged in administrative tasks, providing guidance and direction as needed.
• Manage office supplies, resources, and equipment to ensure efficient daily operations.
• Participate in professional development programs, workshops, and other learning opportunities to enhance skills and knowledge.
• Perform other related duties as assigned.

Requirements

• Bachelor’s degree in any related field
• 5 years of relevant administrative experience
• Basic understanding of budgeting and fiscal management principles.
• Proficiency in drafting and editing correspondence and official documents.