Administration Officer

SGS; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading global service company in Dubai seeks an experienced professional to coordinate and monitor administration activities. Key duties include managing workflows from job registration to invoicing, preparing reports, and ensuring compliance with policies. The ideal candidate will have a graduate degree, preferably in Commerce, and strong skills in administration and client relationship management. This full-time position requires working flexible hours with a focus on confidentiality.

Qualifications

• Graduate degree, preferably in Commerce.
• Proficient in managing workflows and documentation.
• Ability to provide technical support on software.

Responsibilities

• Coordinate and monitor administration activities for operations.
• Manage workflow from job registration to invoicing.
• Prepare reports and maintain contract databases.
• Verify invoices and purchase orders.
• Pursue client payments and manage relationships.

Skills

Administration coordination

Technical support

Record management

Client relationship management

Education

Graduation preferably with Commerce background

Job description

Job Role:

Coordinate and monitor administration activities to support Operations Control and Laboratory etc ensuring efficient workflow and timely reporting.

Key Responsibilities:

• Manage complete workflow from job registration to invoicing meeting KPIs and maintaining accurate records.
• Verify and approve invoices purchase orders and quotations for clients and suppliers.
• Prepare statistical reports and maintain databases on client/supplier rates and contracts.
• Provide technical support and training on inhouse software such as BOSS epromise and SOL.
• Monitor archiving of records for traceability and accessibility.
• Verify monthly revenue reports unbilled revenue and accruals for reporting to managers.
• Pursue late payments and manage relationships with clients to ensure timely payments.
• Ensure compliance with HSE policies procedures and SGS Code of Integrity.
• Work flexible hours as required and maintain a high level of confidentiality.
• Perform other duties as assigned by management.
• Work in smart and fast

Qualifications :

Minimum Graduation preferably with Commerce background.

Remote Work :

No

Employment Type :

Fulltime