Vendor Management Administrator

GMG; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A well-being company is seeking a Vendor Management Administrator in Dubai to manage vendor onboarding, support procurement processes, and ensure compliance with company policies. The ideal candidate will have a Bachelor's degree in Business, 1-3 years of experience in procurement, and strong analytical skills. Proficiency in Microsoft Office is required, along with excellent communication and problem-solving abilities. This role is essential in maintaining supplier relationships and enhancing vendor experience.

Qualifications

• Bachelor's degree in Business or related field required.
• 1–3 years of experience in procurement or related role.
• Expertise in vendor data management and due diligence.

Responsibilities

• Manage end-to-end vendor onboarding in the e-procurement tool.
• Maintain and update supplier records and contracts.
• Serve as primary contact for suppliers on registration and invoicing.

Skills

Analytical skills

Strong communication

Problem-solving

Attention to detail

Education

Bachelor's degree in Business or a related field

Procurement/Supply Chain certification

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Who we are

GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun & Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, and international brands like Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCain.

Job Summary

The Vendor Management Administrator plays a key role in supporting vendor registration, onboarding, and performance evaluation processes within the e-procurement system. This role ensures accurate data collection, compliance with company policies, and effective communication between suppliers and internal teams including procurement, finance, and legal.

Core Responsibilities

• Manage end-to-end vendor onboarding in the e-procurement tool, ensuring documentation, compliance checks, and approvals are completed.
• Maintain and update supplier records, contracts, and agreements to ensure accuracy and compliance.
• Serve as the primary contact for suppliers regarding registration, invoicing, and payment queries.
• Support procurement and finance teams in resolving vendor and system-related issues.
• Ensure adherence to company policies, legal requirements, and audit standards.
• Provide training and guidance to new suppliers on registration processes.
• Identify and implement process improvements to enhance efficiency and supplier experience.

Functional/Technical Competencies

• Vendor Onboarding & Compliance: Strong understanding of supplier registration, due diligence, KYC, and compliance.
• Data Management: Ability to maintain accurate vendor records and generate reports.
• Procurement Processes: Familiarity with sourcing, contracting, and P2P cycle.
• Analytical Skills: Ability to track vendor performance and recommend improvements.
• Problem-Solving: Skilled in troubleshooting supplier issues.
• Training & Support: Capable of guiding stakeholders and suppliers through onboarding.

Job Requirements

Education

• Bachelor’s degree in Business or a related field.
• Procurement/Supply Chain certification is a plus (e.g., COO, CPPM, CICCM).

Experience

• 1–3 years in procurement or a related role.
• Proven expertise in vendor data management, due diligence, and governance.
• Experience working with compliance teams to meet regulatory standards.

Skills

• Strong analytical and problem-solving skills.
• Excellent communication and stakeholder management.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail.