Travel Coordinator

ITP Media Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading media organization in Dubai is seeking a detail-oriented Travel Coordinator to manage all travel arrangements efficiently. The ideal candidate will have 12 years of experience in travel coordination, liaising closely with travel agencies, and ensuring compliance with company travel policies. This role involves supporting HR and managing travel for employees and visitors while maintaining strong relationships with service providers. The work environment is dynamic, providing opportunities for growth and exposure to international travel coordination.

Benefits

Dynamic working environment

Growth and development opportunities

Qualifications

• 12 years of experience in travel coordination or administration.
• Experience with travel agencies is essential.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Act as the main point of contact for travel-related matters.
• Liaise with travel agencies to arrange travel services.
• Ensure travel bookings align with company policies.

Skills

Organizational skills

Attention to detail

Communication skills

Stakeholder management

Proficiency in Microsoft Office

Solution-oriented approach

Job description

We are looking for an organized and detail-oriented Travel Coordinator to manage and coordinate all travel-related arrangements across the business. This role will involve liaising closely with external travel agencies and internal stakeholders to ensure smooth, cost-effective, and timely travel for employees, candidates, and visitors.

Key Responsibilities

• Act as the main point of contact for all travel-related matters across the organization.
• Liaise with approved travel agencies to arrange flights, accommodation, visas, transfers and other travel services.
• Coordinate travel for employees, candidates, freelancers and visiting guests as required.
• Ensure all travel bookings align with company travel policies and budgets.
• Manage changes, cancellations and last‑minute travel requests efficiently.
• Maintain accurate records of travel bookings, invoices and confirmations.
• Support HR and Talent Acquisition teams with interview and relocation-related travel.
• Resolve any travel-related issues or emergencies in a timely and professional manner.
• Build and maintain strong relationships with travel agencies and service providers.

Requirements

• 12 years of experience in a travel coordination, travel administration or similar role.
• Previous experience liaising with travel agencies is essential.
• Strong organizational skills and attention to detail.
• Ability to manage multiple requests and priorities in a fast-paced environment.
• Excellent communication and stakeholder management skills.
• Proficient in Microsoft Office and comfortable working with booking systems.
• Flexible, proactive and solution-oriented approach.

Desirable

• Experience supporting corporate recruitment or executive travel.
• Familiarity with visa processes and international travel requirements.

What We Offer

• A dynamic and collaborative working environment.
• Exposure to regional and international travel coordination.
• Opportunities for growth and development within the business.

If you are highly organized, enjoy coordinating logistics and thrive in a fast-moving environment, we would love to hear from you.