Trade Operations Specialist

Heidelberg Materials Trading; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

An international trading company in Dubai is seeking a skilled Trade Operations Specialist to manage shipping processes and documentation. The ideal candidate will have a degree in Logistics or International Trade and 1-3 years of relevant experience. Strong analytical and organizational skills are essential for ensuring smooth operations and timely communication with stakeholders.

Qualifications

• 1-3 years of professional experience in international trade operations.
• Solid understanding of export/import processes and shipping documentation.
• Advanced proficiency in English; additional languages are a plus.

Responsibilities

• Coordinate seaborne deliveries with the Trading and Shipping Departments.
• Prepare import and export documentation for shipments.
• Manage communication with suppliers, customers, and stakeholders throughout the shipping process.

Skills

International trade operations

Shipping documentation

Analytical thinking

Problem-solving

Time management

Detail-oriented

Organizational skills

Communication skills

ERP systems knowledge

Education

University degree in Logistics or International Trade

Tools

JD Edwards

Microsoft Office

Job description

Heidelberg Materials Trading is the international trading arm of the Heidelberg Materials Group, handling overseas dry-bulk products exports and imports. For our Dubai office, we are looking for a highly talented individual as a;

Trade Operations Specialist

Responsibilities

• Collaborate closely with the Trading and Shipping Departments to coordinate seaborne deliveries.
• Working in the Trade Operations Department and responsible for the timely preparation of import and export documentation in compliance with the specific requirements of each shipment and/or the associated Letters of Credit.
• Manage daily communication with suppliers, customers, shipping agents, banks, surveyors, and other relevant parties to address documentation requirements for cross-border shipments, both on the purchase and sales sides.
• Ensure the timely preparation and issuance of all cargo-related documents, typically 10 to 15 per shipment required for the importation of goods into the destination country.
• Oversee the complete operational flow of shipments, including invoicing, documentation, Letters of Credit presentation, and processing invoices of vendor payment requests.
• Handle the Import/Export Letters of Credit, Collections, and related banking transactions in accordance with international trade regulations (UCP 600, ISBP 745, URC 522, etc.).
• Coordinate invoicing and invoice processing for both incoming and outgoing shipments, and provide accurate reporting.
• Serve as the key point of contact for internal and external stakeholders throughout the entire shipping and documentation process.

Qualifications

• A university degree, preferably in Logistics, International Trade, or a related discipline.
• 1–3 years of professional experience in international trade operations, ideally within import/export departments, shipping or freight forwarding companies, or financial institutions.
• Solid understanding of export/ import processes, including shipping documentation, documentary credits, and bank guarantees.
• Working knowledge of key trade and finance frameworks such as: UCP 600, ISBP 745, ISP 98, URC 522, Incoterms 2020, Bill of Lading terms, and international invoicing standards.
• Advanced to upper-intermediate proficiency in English is required; additional language skills (e.g., French) are a plus.
• Familiarity with ERP systems, preferably JD Edwards.
• Proficient in Microsoft Office applications (Excel, Word, Outlook, etc.).
• Detail-oriented, highly organized, and results-driven, with the ability to meet tight deadlines in a high-pressure environment.
• Strong analytical thinking, problem-solving, and time management skills combined with a professional and composed demeanor.

We thank all applicants for their interest, but only shortlisted candidates will be contacted.

All applications will be kept strictly confidential.