Specialist

FAB; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A financial services organization in Abu Dhabi is seeking an Executive Office Support professional to provide analytical and administrative support to the Group CEO's Office. Responsibilities include preparing materials for engagements, managing stakeholder communication, and supporting strategic initiatives. Ideal candidates will hold a Bachelor's degree and have up to 2 years of relevant experience, with strong communication and MS Office skills essential for success in this collaborative role.

Qualifications

• 0–2 years of experience in corporate, consulting, or strategic support.
• Internship experience in high-performance settings is an advantage.

Responsibilities

• Provide day to day analytical and administrative support to the Office of the Group CEO.
• Prepare briefing notes, presentations, and materials for engagements.
• Support planning and coordination of internal and external meetings.
• Conduct data gathering and analysis for strategic reviews.
• Maintain strong working relationships and ensure consistency in communication.

Skills

Analytical and research capability

Excellent communication and writing skills

Strong MS Office skills

Ability to handle confidential information

Proactive and organized

Stakeholder engagement skills

Education

Bachelor’s degree in Business, Economics, Finance, Management, or a related field

Master's degree (advantageous)

Tools

PowerPoint

Excel

Job description

Executive Office Support

• Provide day to day analytical and administrative support to the Office of the Group CEO.
• Prepare briefing notes, presentations, summaries, and materials for internal and external engagements.
• Conduct research and synthesize information to support strategic priorities and decision making.

Governance, Reporting & Follow Through

• Support documentation of decisions, actions, and submissions to the GCEO Office.
• Prepare periodic reports, action trackers, and governance documentation to support executive oversight.
• Ensure adherence to established governance protocols and executive standards.
• Contribute to improving reporting processes and tools used within the CEO Office.

Stakeholder Management & Coordination

• Work closely with senior leaders and business owners to ensure follow through on actions and commitments.
• Support planning and coordination of key internal and external meetings, reviews, and working sessions.
• Maintain strong working relationships and ensure consistency in communication and expectations.

Analysis & Business Insight

• Support analysis of key initiatives, business performance updates, and key organisational trends.
• Prepare high quality reporting materials, including executive dashboards, management summaries, and data driven insights for the VP & Office Manager.
• Conduct comparative analysis, scenario modelling, and synthesis of information from across functions to support executive decisions.
• Track KPIs and performance indicators relevant to the CEO’s agenda and provide regular updates.

Special Projects

• Support ad hoc projects, research efforts, and cross functional initiatives led by the GCEO Office.
• Assist in project coordination, analysis, and preparation of executive ready materials.
• Conduct data gathering, analysis, and presentation preparation for strategic reviews, board level requirements, or CEO priorities.

Specific accountabilities unique for the role:

• Supports strategic planning cycles, annual reviews, and CEO priority alignment.
• Monitors risks, issues, and escalations related to CEO‑level initiatives.
• Provides communications support, including talking points and key messages.
• Drives process improvements and enhances executive office workflows and tools.
• Maintains the CEO operating rhythm and ensures timely, high‑quality submissions.
• Conducts market, regulatory, and competitor monitoring to inform CEO decisions.
• Prepares for external engagements, including regulators, ministries, and partners.
• Assists with budget monitoring and vendor coordination for GCEO Office needs.
• Maintains knowledge repositories, documentation, and executive records.
• Supports culture, leadership engagement, and enterprise-wide initiatives

Education

• Bachelor’s degree in Business, Economics, Finance, Management, or a related field.
• Master’s degree is an advantage but not required.

Experience

• 0–2 years of experience, ideally in a corporate, consulting, financial services, or strategic support environment.
• Internship experience in high‑performance or corporate settings is advantageous.

Skills and behaviours

• Analytical and research capability.
• Excellent communication and writing skills for executive audiences.
• Strong MS Office skills, particularly PowerPoint and Excel.
• Ability to handle confidential information with rigour and discretion.
• Proactive, organised, and comfortable managing multiple priorities.
• Fast learner with strong curiosity and a growth mindset.
• Strong interpersonal and stakeholder engagement skills.
• Ability to remain calm and effective under time pressure.