Senior Support Services Executive

confidential; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading executive services firm in Dubai is seeking a highly experienced Senior Support Services Executive. In this role, you will provide end-to-end executive support across various corporate and personal matters, ensuring confidentiality and effective communication. The ideal candidate should have at least 5 years of experience in executive support and operations, as well as proficiency in Microsoft Office Suite and HR administration. This position offers a unique opportunity to work directly with high-level leadership in a dynamic environment.

Qualifications

• 5+ years of experience in executive support and operations.
• Proven experience supporting senior executives.
• Strong HR administration and compliance knowledge.

Responsibilities

• Provide executive and principal support with confidentiality.
• Act as a central coordination point for leadership.
• Oversee the full employee lifecycle and compliance documentation.

Skills

Executive support experience

Operations coordination

Government liaison

Compliance and governance

Organizational skills

Multitasking

Vendor management

Discretion and judgment

Independent operation

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

HRIS systems

Document management systems

Job description

We are seeking a highly experienced Senior Support Services Executive based in Dubai to work directly with the Principal and Executive Leadership.

This position functions as a trusted right hand to leadership, supporting executive, organizational, compliance, and family office–related matters across the business.

Must have a Bachelor’s degree, in equivalent field or similar practical experience

Key Responsibilities

• Provide end-to-end executive and principal support across corporate and personal matters with the highest level of confidentiality
• Act as a central coordination point between leadership, internal teams, consultants, partners, and external stakeholders
• Oversee the full employee lifecycle (recruitment coordination, onboarding, contracts, visas, insurance, offboarding, and end-of-service processes)
• Maintain and implement internal HR and administrative policies in line with regulatory and organizational requirements
• Manage corporate compliance, licenses, insurance, and government-related documentation and renewals
• Liaise directly with government authorities and service providers to ensure uninterrupted operations
• Lead complex administrative initiatives including office relocations, renovations, and major operational transitions
• Oversee procurement, vendor coordination, facilities, and asset management
• Coordinate executive-level proposals, bids, supplier registrations, and pre-qualification documentation
• Manage logistics for external events, conferences, travel, and executive engagements

Skills

• With at least 5 year's experience in executive support, operations, HR coordination, and governance
• Proven track record supporting principals, owners, or senior executives in complex environments
• Executive-level communication and stakeholder management
• HR administration, compliance, and corporate governance
• Strong organizational, multitasking, and prioritization skills
• Contract, documentation, and records management
• Vendor, facilities, and operational coordination
• Strong knowledge of regulatory compliance, government liaison (PRO services), and corporate administration
• High level of discretion, sound judgment, and decision-making capability
• Comfortable operating independently with broad responsibility and minimal oversight

Technical Skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) – advanced proficiency
• HRIS and personnel records systems
• Document management and filing systems (digital and physical)
• Online government portals and compliance platforms
• Vendor, procurement systems
• Calendar, travel, and expense management tools