Senior Analyst Business Operations

Abu Dhabi Securities Exchange; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A financial institution seeks a professional to enhance planning, lead project initiatives, and ensure adherence to legal regulations. Responsibilities include organizing team efforts, providing training, managing resources, and preparing reports for stakeholders. The ideal candidate will drive continuous improvement and promote best practices to support organizational goals. Join a dynamic team committed to achieving strategic objectives in a collaborative environment. Role based in Abu Dhabi, UAE.

Responsibilities

• Enhance planning and organizing for team support.
• Provide on-the-job training and feedback to team members.
• Launch and lead Tabadul initiatives and manage risks.
• Monitor resource allocation and validate budgets for projects.
• Prepare reports to meet department requirements.
• Collaborate with Legal and Compliance to align operations.

Job description

Provision of Specialist Support

• Enhance the planning and organizing of the work for team members to support timely achievement of unit objectives in line with quality standards.
• Provide on-the-job training and constructive feedback to other team members to support their overall development.
• Promote the organization’s values and ethics in all activities within the team to support the establishment of a value drive culture within the organization.

Policies, Systems, Processes & Procedures

• Provide input and implement policies, systems, and procedures for the assigned team so that all relevant procedural requirements are fulfilled.

Business Operations and Project Efficiency

• Plan and execute assigned projects, applying change and financial controls to deliver and expand Tabadul initiatives and products on time and within budget, contributing to the Group's strategic objectives.
• Launch and lead Tabadul initiatives progress against established plans, manage risks, address emerging issues, and navigate dependencies, keeping projects aligned with goals and timelines.
• Monitor resource allocation and conduct thorough budgetary validations against project allocations, optimizing resource use and maintaining financial efficiency, leading to cost-effective project execution.
• Produce standardized and consistent project artifacts, ensuring project documentation supports effective management, facilitates stakeholder engagement, and adheres to best practices, streamlining project execution and communication.
• Prepare and produce reports timely and accurately to meet department requirements, policies, and quality standards.
• Maintain adherence to governance processes throughout Tabadul initiatives lifecycle, tracking compliance and escalating concerns as necessary to safeguard project integrity and ensure organizational standards are met.
• Collaborate with the Legal, Regulatory & Compliance team to align business operations and project activities with relevant laws and legislation, ensuring ADX's adherence to regulatory requirements and reducing legal risk.

Stakeholder Engagement and Communication

• Facilitate the creation and tracking of Steering Committee artifacts and produce high-quality board presentations that succinctly summarize project statuses, challenges, and achievements, supporting executive decision-making.
• Generate detailed and insightful periodic reports for senior stakeholders, collaborating with the Project Management Office team and Business Development team to contribute to informed decision-making and strategic planning.
• Develop and distribute comprehensive materials for external stakeholders aimed at enhancing communication, ensuring transparency, and building trust, thereby strengthening stakeholder relationships.

Continuous Improvement

• Participate in the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
• Promote the adoption of project management best practices across all projects, thereby enhancing process efficiency, improving project outcomes, and fostering a culture of continuous improvement within ADX.