Secretary - Grand Technology

Qureos Inc; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A professional services firm in Dubai is seeking a skilled Secretary to provide comprehensive administrative support in their office. This full-time onsite role includes managing executive schedules, preparing correspondence and reports, and coordinating office supplies. The ideal candidate must demonstrate excellent communication skills and strong organisational abilities, along with proficiency in the Microsoft Office Suite. This position is perfect for individuals who are detail-oriented and enjoy working in a dynamic environment.

Qualifications

• Proven experience as a Secretary or in a similar administrative role.
• Ability to work independently and as part of a team.
• Keen eye for detail and ability to maintain confidentiality.

Responsibilities

• Manage and maintain executive schedules, arrange appointments and meetings.
• Prepare accurate correspondence, reports, and presentations.
• Maintain accurate filing systems and manage office supplies.

Skills

Excellent written and verbal communication skills in English

Strong organisational skills

Proficiency in Microsoft Office Suite

Proactive approach to problem-solving

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Grand Technology is seeking a highly organised and efficient Secretary to join our team in the Dubai Free Zone Office United Arab Emirates. This is a full-time position- Onsite. The successful candidate will provide comprehensive administrative support to ensure the smooth running of the office. They will be a key point of contact for internal and external stakeholders demonstrating professionalism and excellent communication skills at all times.

Responsibilities:

• Manage and maintain executive schedules including arranging appointments meetings and travel arrangements.
• Prepare correspondence reports and presentations ensuring accuracy and adherence to company standards.
• Handle incoming and outgoing mail email and telephone calls directing them appropriately.
• Maintain accurate and organised filing systems both physical and electronic.
• Coordinate and manage office supplies and equipment.
• Provide administrative support to various departments as required.
• Assist with the preparation and organisation of events and conferences.
• Maintain confidentiality of sensitive information.

Qualifications:

• Proven experience as a Secretary or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Strong organisational and time management skills with the ability to prioritise tasks effectively.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Ability to work independently and as part of a team.
• Proactive approach to problem-solving and a keen eye for detail.
• Ability to maintain a professional demeanour and handle confidential information with discretion.