SE Operations Coordinator

Oceaneering; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A global provider of engineered services is looking for a skilled individual to support the Operations Manager in Abu Dhabi. This role involves coordinating personnel logistics, ensuring timely mobilizations, and managing training documentation. Ideal candidates will possess a Bachelor's degree in project management and demonstrate strong organizational skills. You will also need to collaborate effectively within a team environment while managing priorities and fostering positive relationships.

Qualifications

• Bachelor's degree in project management, business management, or related field.
• Previous experience with planning and organizing personnel activities.
• Strong knowledge of MS Office applications.

Responsibilities

• Support the Service Excellence Operations Manager.
• Coordinate personnel mobilizations and logistics.
• Ensure timely mob/demob of personnel.
• Assist with training certification and renewals.
• Prepare documentation for client approval.

Skills

Teamwork

Project planning

MS Office proficiency

Logistics management

Education

Bachelor's degree in project management or related field

Job description

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Duties And Responsibilities

Purpose

Support the Service Excellence Operations Manager with delivering equipment and personnel required to support local operations. Ensures the planning, mobilization and demobilization activities are efficiently and effectively directed and supported.

Functions

ESSENTIAL

• In conjunction with Global Mobility, locates personnel as required to meet specific project assignments.
• Works with Global Mobility to ensure timely mob/demob of personnel to meet project requirements (Schedulink).
• Coordinate with HR and Global Mobility to obtain any required medicals, visa, and OI general HSE, Code of Conduct and Sumtotal training prior to traveling to work site.
• Perform required site inductions and gate passes.
• Co-ordinate Personnel competency assessments including training certification and renewals, client specific training, inductions and gate passes.
• Ensure all current and new hire training certification is uploaded into Sumtotal.
• Arrange accommodation for personnel when in country, prioritising staff house accommodation.
• Co-ordinate with other region operations co-ordinators to share personnel as and when required, maximising utilisation.
• Assist Operations Manager with personnel recruitment preparing the required forms to any positions required (RAF/NHF)
• Provide HR with inter regional movement of personnel, and daily reports when required.
• Assist Operations Manager with preparing permanent and ad-hoc leaver forms.
• Train and coach personnel with time entry and expense reporting (Crew Time and Peoplesoft).
• Assist Operations Manager with raising requisitions within Peoplesoft for approval.
• Report any HSE observations when applicable
• Report any Cost of Poor Quality (COPQ) observed for continuous improvement.
• Prepare project lists and documents for client approval
• Personnel mobilizations management
• Timesheet and client worksheet control
• Rotation scheduling
• Training and Competence

NON-ESSENTIAL

• Other duties as assigned
• Quality improvements
• HSE improvements

Supervisory Responsibilities

• This position has NO direct supervisory responsibilities. However, direct contact with technicians and project teams to deliver information on mobs etc. out of hours and weekends likely.

Qualifications

• Bachelors degree in project management, business management or related field, or equivalent combination of education and experience.
• Previous experience with planning, organizing and administration of activities and personnel
• Previous Integrity Management experience including personnel logistics
• Strong working knowledge of MS Office applications

Knowledge, Skills, Abilities, and Other Characteristics

• Ability to establish and maintain cooperative working relationships.
• Ability to work in a team environment, remaining attentive to ideas, recognizing responsibilities, and actively participating with others to accomplish assignments and achieve desired goals.
• Knowledge of department's policies, rules, regulations, business goals, vision, organizational structure, culture, philosophy, operating principles and values, etc.
• Ability to establish and maintain project priorities.
• Identifies what needs to be done and takes action before being asked or required.