Procurement Officer

Emirates National Investment; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading investment company in Dubai seeks an experienced Procurement Officer to manage sourcing, negotiation, and purchasing of materials and services. This role ensures procurement activities comply with policies, budget controls, and best practices. Responsibilities include vendor management, tracking orders, and collaborating with stakeholders. The ideal candidate will have a Bachelor's degree and 5–7 years of relevant experience in procurement, with strong communication, analytical skills, as well as proficiency in procurement systems and Microsoft Office.

Qualifications

• 5–7 years of experience in a Procurement Officer or similar role.
• Proven experience in procurement administration and vendor management.

Responsibilities

• Manage sourcing, negotiation, and purchasing of materials.
• Ensure compliance with internal policies and best-practice standards.
• Identify and onboard suppliers, ensuring competitive pricing.
• Track order statuses and maintain procurement records.

Skills

Strong knowledge of procurement processes

Attention to detail

Excellent communication skills

Proficiency in Microsoft Office

Experience with procurement systems (MS Dynamics, SAP, Oracle)

Analytical skills

Education

Bachelor’s degree in Engineering, Commerce, Business Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

MS Dynamics

SAP

Oracle

Job description

We are seeking an experienced Procurement Officer to manage the sourcing, negotiation, and purchasing of materials, goods, and services across the organisation.

This role plays a key operational and governance function, ensuring procurement activities are delivered efficiently, transparently, and in full compliance with internal policies, budgetary controls, and best‑practice procurement standards.

You will work closely with internal stakeholders as well as external suppliers, to ensure timely delivery, cost effectiveness, and strong supplier performance.

Key Responsibilities

Procurement and Sourcing

• Identify, evaluate, and onboard reliable suppliers and vendors, ensuring competitive pricing and favourable commercial terms.
• Process Purchase Requisitions (PRs), prepare Purchase Orders (POs), and complete all related documentation within agreed KPIs.
• Conduct market research to identify cost‑effective sourcing opportunities.
• Coordinate with internal stakeholders to understand procurement requirements and technical specifications.
• Track the status of open orders and follow up with stakeholders and suppliers to ensure timely closure.
• Maintain accurate, complete, and up‑to‑date procurement records and documentation.

Cost Control and Compliance

• Ensure all procurement activities adhere to approved budgets and delegated authority levels.
• Maintain comprehensive records of purchases, pricing structures, and supplier agreements.
• Ensure full compliance with internal procurement policies, procedures, and controls.
• Support audits and internal reviews by providing procurement documentation and reports as required.

Vendor Management

• Monitor vendor performance against agreed service levels, delivery timelines, and quality standards.
• Manage supplier relationships, performance metrics, and approved vendor records.
• Resolve issues related to delivery delays, quality concerns, or contractual deviations.
• Administer vendor evaluation surveys in coordination with relevant internal stakeholders.

Coordination, Reporting, and Communication

• Collaborate closely with internal departments to plan and prioritise procurement activities.
• Coordinate with Finance on invoice processing, reconciliations, and payment follow‑ups.
• Prepare and provide regular procurement status updates and reports to management.

Experience and Education

• Bachelor’s degree in Engineering, Commerce, Business Administration, or a related discipline.
• 5–7 years of experience in a Procurement Officer or similar procurement‑focused role.
• Proven experience in procurement administration, vendor management, and commercial negotiation.

Skills and Competencies

• Strong knowledge of procurement processes, controls, and best practices.
• Exceptional attention to detail and strong organisational discipline.
• Excellent verbal and written communication and interpersonal skills.
• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
• Experience with procurement systems such as MS Dynamics, SAP, Oracle, or other e‑procurement platforms.
• Ability to manage multiple tasks independently and meet deadlines in a dynamic environment.
• Strong analytical skills, with the ability to track procurement metrics and prepare clear reports.