PMO & Executive Assistant

CERT The Centre of Excellence for Applied Research & Training; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An esteemed organization in Dubai is seeking an experienced Executive Support Professional to manage executive calendars, coordinate meetings, and oversee office processes. The ideal candidate will have over 5 years of experience in executive support or project management, strong communication skills, and be adept with tools like Microsoft 365 and Google Workspace. This role is essential for ensuring smooth operations and strategic alignment within the organization.

Qualifications

• 5+ years in executive support, operations, or project role working with senior leadership.
• Experience coordinating multiple moving parts in dynamic environments.

Responsibilities

• Manage calendars and coordinate meetings for the executive team.
• Oversee office processes and support cross-departmental projects.
• Organize leadership events and maintain performance tracking.

Skills

Problem-solving

Leadership

Communication

Project management

Tech-savvy

Tools

Microsoft 365

Google Workspace

Asana

Trello

Smartsheet

Job description

About the Role

Keep our executive team organized and on track—managing calendars, coordinating meetings, handling sensitive communications, and making sure nothing falls through the cracks.

About the Role

Act as the main point of contact between leadership and the rest of the business—and often external partners too. Oversee all office processes and make sure our daily operations support the big picture.

Responsibilities

• Take ownership of key executive materials like board decks, reports, and presentations—making sure they’re timely, clear, and well put together.
• Organize leadership offsites, events, and important internal communications.
• Operational PMO (Project & Program Support)
• Coordinate cross-departmental projects—tracking deadlines, deliverables, and progress while keeping teams aligned and informed.
• Help define and improve project processes—bringing structure, clarity, and consistency to the way we run initiatives.
• Support project leads with planning, reporting, documentation, and stakeholder updates.
• Identify gaps, risks, or delays early and work with teams to resolve them proactively.
• Keep a pulse on performance—tracking KPIs and helping turn insights into action.

Qualifications

• 5+ years in a combined executive support, operations, or project role—you’ve worked with senior leadership and know how to keep multiple moving parts in sync.

Required Skills

• A natural problem-solver who thrives in fast-paced environments.
• Comfortable juggling strategic and tactical work—you can lead a project meeting in the morning and build a polished executive report by the afternoon.
• Tech-savvy with tools like Microsoft 365, Google Workspace, and modern project management platforms (like Asana, Trello, or Smartsheet).
• Strong communicator—clear, concise, and confident across all levels of the organization.
• Bonus points if you have PMP or similar project management certification.

Preferred Skills

• Like being the glue that holds things together.
• You are calm under pressure and two steps ahead of the game.
• Enjoy building relationships and working across teams.
• Have a sharp eye for detail, but never lose sight of the bigger picture.