Personal Assistant to Managing Director

Fugro; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

An established industry player is seeking a highly organized administrative professional to support their operations. In this role, you will be responsible for maintaining office systems, managing travel arrangements, and ensuring effective communication within the team and with clients. Your problem-solving skills and ability to work independently will be crucial as you handle various administrative tasks, including organizing meetings and producing essential documents. Join a forward-thinking company that values teamwork and client satisfaction, and contribute to their mission of providing expert advice and services in natural resource exploration and development.

Qualifications

• Minimum 2 years’ experience in a similar role.
• Organized and methodical approach to administration.

Responsibilities

• Maintaining office systems, including data management and filing.
• Arranging travel, visas, and accommodation for the manager.
• Liaising with clients and suppliers, ensuring smooth communication.

Skills

Problem-solving

Teamwork

Information & Communication

Client focus

Planning & organizing

Education

Relevant Qualification

Job description

Responsibilities:

1. Devising and maintaining office systems, including data management and filing
2. Arranging travel, visas and accommodation
3. Screening phone calls, enquiries and requests, and handling them when appropriate
4. Meeting and greeting visitors at all levels of seniority
5. Organizing and maintaining diaries and making appointments
6. Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
7. Taking dictation and minutes
8. Carrying out background research and presenting findings
9. Producing documents, briefing papers, reports and presentations
10. Organising and attending meetings and ensuring the manager is well prepared for meetings
11. Liaising with clients, suppliers and other staff
12. Comply with Company’s QHSE policies and procedures.

Minimum Requirements:

1. Relevant Qualification
2. Minimum 2 years’ experience in similar role
3. Organized and methodical approach to administration and record keeping

Role specific Behavioural competencies required:

1. Problem-solving/judgment: ability to work unsupervised and observe, think critically and to solve problems using data-analysis, interpretation, and reasoning skills.
2. Teamwork: dedication and ability to work successfully with others in a team.
3. Information & Communication: ability to receive information from, and convey information to others, in a timely and clear manner, using appropriate language, and communication tools.
4. Client focus: ability to generate client satisfaction (internally and externally), potentially resulting in long term client relationships and additional business.
5. Planning & organizing: able to set priorities and determine actions, time and resources (tools, software, people, and budget as appropriate) to achieve pre-defined goals. Monitor and manage timely delivery, leading to reliability and client satisfaction.

About The Company:

Fugro collects, processes and interprets data related to the earth's surface and the soils and rocks beneath and provides advice based on the results to clients in many sectors and also provides the people, equipment, expertise and technology that support the exploration, development, production and transportation of the world’s natural resources. Fugro was founded in the Netherlands in 1962 and is listed on the Amsterdam stock exchange of NYSE Euronext since 1992. Fugro was included in the AEX-index as of September 2008. Fugro's activities are arranged in three divisions: Geotechnical, Survey and Geoscience.