Operations Associate, Family Office

Mana Family Office; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic investment firm in Dubai is seeking an Operations Associate to provide operational support in a fast-paced environment. The role requires 2–5 years of relevant experience, strong organisational skills, and the ability to handle confidential information. Ideal for proactive individuals who enjoy responsibility and exposure to decision-making processes. Competitive salary offered with opportunities for growth and learning. Visa sponsorship available as needed.

Benefits

Competitive monthly salary

Opportunity to work with senior decision-makers

Exposure to high-level operations

Visa sponsorship provided

Long-term growth potential

Qualifications

• 2–5 years of experience in operations, administrative, or executive assistant roles.
• Experience in family office or investment firm preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide day-to-day operational and administrative support.
• Coordinate schedules, meetings, and logistics.
• Manage documents and internal trackers.
• Support ad hoc projects and requests from stakeholders.
• Liaise with external service providers.

Skills

Organised

Attention to detail

Strong communication skills

Problem-solving

Ability to work independently

Job description

About the role

We are seeking a sharp, reliable Operations Associate to support the day-to-day execution and coordination of a fast-moving, privately run investment and research environment based in Dubai.

This is a hands-on role suited to someone who enjoys responsibility, problem-solving, and operating close to decision-makers. You will support operational workflows across administration, coordination, documentation, and project support, ensuring things run smoothly and efficiently behind the scenes.

The role requires sound judgment, discretion, and the ability to work with limited structure. This is not a corporate role with rigid processes. You will be expected to think, prioritise, and execute.

Key responsibilities

• Day-to-day operational and administrative support
• Coordinating schedules, meetings, and logistics
• Managing documents, records, and internal trackers
• Supporting ad hoc projects and requests from senior stakeholders
• Liaising with external service providers and counterparties
• Ensuring follow-ups are completed accurately and on time
• Bringing order and structure to ongoing workflows

What we are looking for

• 2–5 years of experience in an operations, administrative, executive assistant, or coordination role
• Experience in a family office, professional services firm, consultancy, investment firm, or similar is preferred
• Highly organised with strong attention to detail
• Comfortable handling confidential information with discretion
• Proactive, reliable, and able to work independently
• Strong written and verbal communication skills
• Calm under pressure and able to manage competing priorities
• Comfortable working on-site in Dubai

This role suits someone who wants exposure, responsibility, and growth, rather than a narrow or highly structured corporate position.

Benefits

• Competitive monthly salary depending on experience
• Opportunity to work closely with senior decision-makers
• Exposure to investment, research, and high-level operations
• Visa sponsorship provided where required
• Long-term growth potential for strong performers
• On-site role with real responsibility and ownership