Operations Assistant

MENA Recruit Pty Ltd; Dubai; On-site; AED 146,000 - 221,000; Full time

Job summary

A leading professional services firm is seeking an Operations Assistant in Dubai. The role involves providing operational and administrative support, managing business data, and ensuring efficient correspondence. Ideal candidates will possess an undergraduate degree and three years' experience in a relevant field, with strong organizational and communication skills.

Qualifications

• At least 3 years' experience in a professional services operations/administration environment.
• Highly trustworthy and able to maintain confidentiality.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Assist in collation, mapping, and analysis of key business data.
• Support day-to-day correspondence and administrative matters.
• Schedule and coordinate meetings and training for the Middle East operation.

Skills

Organisational skills

Attention to detail

Interpersonal skills

Analytical approach

Communication skills

Education

Undergraduate degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Our client is a leading professional services firm providing corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. They are seeking an Operations Assistant who will be responsible for operational support to both the Senior Vice President, Corporate and Senior Vice President, Fiduciary, and to provide administrative support and other responsibilities as Senior Management shall from time to time determine.

Duties, Responsibilities & Person Specification

• To assist in the collation, mapping and analysis of key business data in the preparation of reports, presentations, market analysis, or commercial initiatives;

• To oversee ongoing use and consistency with the Proposal Tracker system around Asia including analysis of raw data;

• Review and maintain key process and procedure documents and workflows and ensure they remain effective and applicable;

• Assist with the generation and coordination of feedback from reports on client filing progress with relevant authorities;

Administration

• Support the team in Dubai with day-to-day correspondence and administrative matters;

• Assist with scanning, saving and sending of original documentation; attend to in-person filings of documents as needed, and facilitating delivery of domestic and international packages;

• Schedule and coordinate meetings, training, activities/events for the Middle East operation;

• Support with Marketing materials as necessary;

• Deal with administrative aspects relating to management of team portfolio with the region and liaison with other support teams within as appropriate;

• Other ad hoc projects as maybe required by the team from time to time.

Education, Skills & Experience

• The individual must hold an undergraduate degree;

• A minimum of 3 years' experience working in a professional services operations/administration environment;

• Individual must be highly organised and detail oriented, with strong administrative skills and the ability to multi-task;

• Reliability essential;

• General knowledge of the industry and market trends;

• Ability to meet strict deadlines and operate on their own initiative;

• Analytical approach; comfortable with processes; and able to work at a fast-pace either independently or with the broader team;

• Highly trust worthy with the ability to operate with strictest of confidentiality;

• Excellent interpersonal skills;

• Excellent written and verbal communications skills in English;

• Windows/Microsoft Word/Microsoft Excel/ Microsoft Outlook/Microsoft PowerPoint;

• Experience of ViewPoint is an advantage but not essential.

• Ability and willingness to occasionally work outside normal working hours/days when requested.