Office Executive

Universal Resorts Management; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A hospitality management firm in Dubai seeks an organized Office Executive to support smooth operations. Responsibilities include managing office tasks, scheduling, correspondence, and record keeping. The ideal candidate has experience in office administration, excellent communication skills, and proficiency in MS Office. Preference will be given to those with 3–5 years in a similar role within the UAE. Only shortlisted candidates will be contacted.

Qualifications

• Proven experience in an office administration or executive support role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• High attention to detail and accuracy.

Responsibilities

• Manage day-to-day office operations and ensure a well-organized work environment.
• Handle incoming calls, emails, and correspondence professionally.
• Schedule meetings, appointments, and manage calendars.
• Maintain physical and digital filing systems and company records.
• Prepare reports, presentations, and basic documentation.
• Coordinate office supplies and inventory.
• Support management and staff with administrative and clerical tasks.
• Organize travel arrangements and logistics when required.

Skills

Office administration experience

Organizational skills

Time-management skills

Written communication

Verbal communication

Proficiency in MS Office

Job description

We are looking for an Office Executive who will be responsible for ensuring the smooth day-to-day operations of our Dubai office. This role supports the Dubai-based team by handling administrative tasks, coordinating staff travels, maintaining records, and acting as a key point of contact for internal and external stakeholders. The ideal candidate is organized, proactive, and capable of managing multiple responsibilities efficiently.

Candidate Profile

The ideal candidate should have:

• Proven experience in an office administration or executive support role
• Strong organizational and time-management skills, able to multi-task and work in a fast-paced environment
• Excellent written and verbal communication abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• High attention to detail and accuracy
• Ability to work independently as well as part of a team
• Preference will be given to candidates currently based in Dubai or those with at least 3–5 years of relevant work experience in the UAE.

Job Description

• Manage day-to-day office operations and ensure a well-organized work environment
• Handle incoming calls, emails, and correspondence professionally
• Schedule meetings, appointments, and manage calendars
• Maintain physical and digital filing systems and company records
• Prepare reports, presentations, and basic documentation
• Coordinate office supplies and inventory
• Support management and staff with administrative and clerical tasks
• Organize travel arrangements and logistics when required

Only shortlisted candidates will be contacted.