Office Coordinator-Receptionist

Fareast Human Resources Consultancy; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A human resources consultancy in Dubai is seeking a receptionist to manage front desk operations. Responsibilities include greeting visitors, answering calls, maintaining office supplies, and ensuring a professional reception area. Candidates should have proven experience in similar roles, proficiency in Microsoft Office, and excellent communication skills. A high school degree is required, with added certification in Office Management as an advantage. This position demands a proactive attitude and strong organizational abilities.

Qualifications

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Hand-on experience with office equipment (e.g., fax machines and printers).
• Professional attitude and appearance.

Responsibilities

• Receive and greet visitors at the front desk.
• Answer, screen, and forward incoming phone calls.
• Maintain office security and control access via the reception desk.
• Manage office supplies and keep inventory.

Skills

Microsoft Office Suite proficiency

Solid written and verbal communication skills

Excellent organizational skills

Multitasking and time-management skills

Customer service attitude

Education

High school degree

Additional certification in Office Management

Tools

Office equipment

Job description

Responsibilities

• Receiving visitors at the front desk by greeting welcoming directing and announcing them appropriately
• Answering screening and forwarding incoming phone calls
• Receiving and sorting daily mail Responsibilities
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer screen and forward incoming phone calls
• Ensure reception area is tidy and presentable with all necessary stationery and material (e.g. pens forms and brochures)
• Provide basic and accurate information inperson and via phone/email
• Receive sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing photocopying transcribing and faxing

Requirements and Skills

• Proven work experience as a Receptionist Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Handson experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skillsAbility to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and timemanagement skills with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus