Office Administrator

NES Fircroft; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A professional services company in Dubai is looking for an Office Administrator (Emirati) to oversee office facilities management. Key responsibilities include handling supplier relationships, ensuring effective communication through email and phone, greeting visitors, and supporting the CEO's EA. Candidates should have at least one year of relevant experience and ideally a degree in Business Administration or Facilities Management, along with advanced MS Office skills. This role requires adaptability and strong interpersonal skills.

Qualifications

• At least 1 year of experience managing office facilities in a professional services organization.
• Advanced knowledge of MS Office products.
• Ability to improve business processes.

Responsibilities

• Manage day-to-day operations of office facilities.
• Act as point of contact with building management.
• Ensure efficient delivery through courier services.
• Maintain supply of stationery and office supplies.
• Handle main phone and generic email inquiries.
• Greet visitors and provide support for EA to CEO.

Skills

Office management

Communication

MS Office Suite

Supplier negotiation

Education

Degree in Business Administration or Facilities Management

Job description

Office Administrator (Emirati)

Dubai

Responsible for ensuring the ongoing maintenance of office facilities, including the management of cleaning services, pest control, and building management providers.

Responsibilities:

• Responsible for the day-to-day management of office facilities and suppliers.
• Be the point of contact between company and the building management company for any facilities utilized by the business in the gulf region.
• Ensure the efficient delivery of all items through external courier services, including the review and negotiation of service agreements.
• Maintain a sufficient but cost-effective supply of stationery and office supplies, where necessary identifying preferred suppliers.
• Manage the business main phone, as well as the generic email inbox and ensure that all enquiries are answered in an appropriate manner during business hours.
• Meet and greet all visitors at the office, offering refreshments and ensuring they are directed to the correct personnel.
• Provide support to, and leave cover for, the EA to the CEO as required.

Qualifications & Experience:

• To be successful in this role you will have at least 1 year of experience managing office facilities for a customer facing professional services organization.
• Ideally, although not essential, qualified to degree level in Business administration, facilities management.
• You will have advanced knowledge of the suite of MS Office products and the ability to identify methods of business process improvement.
• You will need to demonstrate tenacity in a fast-paced environment subject to frequent change.
• You will demonstrate the maturity and confidentiality to act as a trusted advisor to colleagues across the business.