Legal Secretary (Finance & Investment Industry)

Black Pearl Consult; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

An international consulting firm based in Abu Dhabi is seeking an experienced Executive Assistant to provide high-level administrative support to their Legal Department. The successful candidate will coordinate meetings, manage correspondence, and ensure the smooth running of departmental activities. Candidates must have a Bachelor's degree, at least 10 years of administrative experience, and proficiency in Microsoft Office. This position demands a high degree of professionalism and discretion.

Qualifications

• 10+ years of administrative experience, ideally in financial services.
• Professionalism and confidentiality in interactions.
• Excellent written and verbal English communication.

Responsibilities

• Coordinate meetings and travel arrangements.
• Support in preparing presentations and reports.
• Maintain calendars and manage correspondence.
• Handle sensitive information discreetly.

Skills

Microsoft Office Suite proficiency

Excellent communication skills

Organizational skills

Attention to detail

Ability to multitask

Education

Bachelor’s degree / Diploma in Business Administration / Law

Job description

We are partnering with an international company in Abu Dhabi to hire an experienced Executive Assistant to provide high‑level administrative and operational support to their Legal Department. The successful candidate will play a key role in supporting senior stakeholders and ensuring the smooth running of departmental activities. Other responsibilities include but are not limited to:

Key Responsibilities

• Coordinate and facilitate meetings, conference calls, travel arrangements, and special events.
• Support in preparing IC presentations and departmental reports.
• Perform specialized record keeping, database management, and information‑gathering projects.
• Maintain calendars, schedule appointments, and manage correspondence.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Project a professional and positive image of the department in all interactions.

Requirements

• Bachelor’s degree / Diploma holder in Business Administration / Law or a related field.
• Minimum of 10 years of administrative experience, preferably within the financial services or investment industry.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other presentation tools.
• Excellent written and verbal communication skills in English (Arabic language skills are an advantage).
• Strong organizational skills, attention to detail, and ability to multitask.
• High degree of professionalism, courtesy, and patience.
• Proven ability to maintain records, manage databases, and compile reports.