Invoice / Administration Coordinator

Wilhelmsen group; Fujairah; On-site; AED 60,000 - 120,000; Full time

Job summary

A global port service provider in Fujairah is seeking an Invoice / Administration Coordinator. This role involves systematic invoicing, coordination of invoicing processes, admin support, and handling petty cash. Candidates should have formal education in accounting, relevant logistics experience, and strong communication and computer skills. The position offers a dynamic work environment. Interested individuals are encouraged to apply online by creating an account on the company portal.

Qualifications

• Must have a formal education in accounting.
• Relevant experience in logistics is required.
• Strong communication skills and computer literacy are essential.

Responsibilities

• Systematic invoicing of jobs.
• Coordination for invoicing process.
• Admin support and petty cash handling.
• Supervise job files and dispatch invoices.

Skills

Excellent communication skills

Computer skills

Ability to work in a team

Ability to work independently

Education

Formal education with accounting

Job description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

We are looking for an Invoice / Administration Coordinator to join our company.

In Wilhelmsen Port Services, we provide our customers with piece of mind while we handle their cargo, their vessels and their crew. We handle 75,000 port calls per year, which means that every 7 minutes, anywhere around the world, we send a ship safely out to sea again to fulfil its purpose. We match local expertise with strict global standards, making sure we consistently make our customers’ port calls as efficient and safe as possible.

What you will be doing :

• Systematic invoicing of jobs carried out by Ship Spares Department.
• Regular usage of company software.
• Coordination with respective offices to procure PID details / invoicing addresses prior to initiating invoicing process.
• Receive and supervise job files for all clients and accurately invoicing charges for service rendered to customer.
• Archiving of files as per company policy.
• Dispatching of original invoices / credit notes along with proper documents / attachments to local clients & overseas clients.
• Admin / Back office support.
• Petty cash handling.

Who are we looking for :

• Formal education with accounting.
• Relevant experience in logistics.
• Excellent communication and computer skills.
• Ability to work in a team as well as independently.

Work Location : Dubai , UAE

Application deadline : Friday, 9th January

How to apply :

Sounds interesting? If you see yourself fitting into this role, please let us know why the role interest you. Apply online through our career portal at under Current Vacancies by creating a ‘Candidate Home’ account and thereafter upload your resume and expected salary.

Please note that all positions at Wilhelmsen are subject to reference and ID checks. For certain roles, additional background screening may be required.