Graduate Document Controller

Worley; Abu Dhabi; On-site; AED 165,000 - 221,000; Full time

Job summary

A global professional services company seeks a Document Controller in Abu Dhabi to perform document control services, ensure compliance with management systems, and support project documentation processes. Ideal candidates will possess experience in document control roles, a proactive attitude, and excellent communication skills. Join us and be part of a dynamic team focused on delivering sustainable energy solutions.

Qualifications

• Experience in a document control role, ideally in a multi-disciplinary project.
• Good working knowledge of document management systems processes.
• Excellent verbal and written communication skills.

Responsibilities

• Perform document control services according to established processes.
• Receive, enter, transmit, and file project documentation.
• Check received documentation for legibility and approvals.

Skills

Document management systems

Aconex

MS Office Suite

Attention to detail

Customer focus

Education

Certificate of Business Administration or equivalent

Tools

Document control software

Job description

Building on our past. Ready for the future

Worley is a global professional services company of energy chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We're bridging two worlds moving towards more sustainable energy sources while helping to provide the energy chemicals and resources needed now.

KEY ACCOUNTABILITIES OF POSITION:

• Perform document control services on various projects in accordance with: a) Worley document management systems controls processes and procedures; and b) any project specific or other regulatory requirements.

• As required receive enter transmit and file project documentation including Worley client vendor and third party documentation.

• Check all received documentation is legible and contains appropriate approvals.

• Support other team members to balance workload.

• Assist with the improvement of the project document control processes and procedures.

• Ensure all project documentation is processed transmitted and filed in accordance with the relevant document management system and can be retrieved in an accurate and timely manner.

• Produce and distribute status reports to the project team when required.

• Assist with the reproduction of documentation across different mediums.

• Ensure all current and relevant documentation is uploaded to the document management system or project websites as required e.g. Aconex Microsoft SharePoint.

• Handover closeout and archive project documentation on time and in accordance with project requirements
  

ESSENTIAL SKILLS / COMPETENCIES REQUIRED:

Job Specific Competences:

• Good working knowledge of document management systems processes and procedures.

• Competent in the use of relevant software such as Aconex MS Office Suite and document control software.

Standard Competencies: All personnel

• Pro-active goal oriented with excellent attention to detail.

• Excellent customer focus and able to consistently meet Worley and its clients needs.

• Effectively manages change to work tasks and the work environment and assists others with adapting to change.

• A person of integrity who is trusted by others and consistently honours their commitments.

• Able to identify issues problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.

• Excellent verbal and written communications skills including the ability to convey information and ideas to individuals and groups and make presentations when required.

• Demonstrates initiative and a willingness to learn and continuously improve on performance.

• Able to work on multiple projects of various size and complexity.

• Able to work effectively in small to large multi-disciplinary teams and share and transfer knowledge within teams.

Experience: Required:

• Experience in a document control role preferably in the same or similar industry including experience in multi-disciplinary projects and teams
  Qualifications Accreditation Training: No formal Qualifications Required
  Preferred: A Certificate of Business Administration other relevant qualification or equivalent.

HSE Capability: All Personnel

• Demonstrate a visible and active commitment to:

  • personal well-being;

  • healthy and safe workplaces and activities;

  • continuously improve Worley health safety and environmental performance.

General Accountabilities:

Comply and keep up-to-date with the behaviour and business practices outlined in Worley Processes and with all applicable laws regulations and standards.

All Personnel

• Deliver quality services and demonstrate a commitment to understand and meet customer needs.

• Demonstrate a visible and active commitment to achieving the OneWay Vision and its associated requirements.

• Travel as required including travel related to projects and to maintain links with other Worley offices.

• Act in the best interests of Worley at all times.

• Perform any other duties that are reasonably required from time to time.

Moving forward together

We're committed to building a diverse inclusive and respectful workplace where everyone feels they belong can bring themselves and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age race creed color religion sex national origin ancestry disability status veteran status sexual orientation gender identity or expression genetic information marital status citizenship status or any other basis as protected by law.

We want our people to be energized and empowered to drive sustainable impact. So our focus is on a values-inspired culture that unlocks brilliance through belonging connection and innovation.

And we're not just talking about it; we're doing it. We're reskilling our people leveraging transferable skills and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons explore diverse opportunities and be part of delivering sustainable change.