Facilities & Admin Coordinator

TALENTMATE; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading administrative services firm in Abu Dhabi is seeking an experienced Admin Facilities Management professional. The role involves providing efficient administrative support, coordinating office activities, and managing documentation to ensure smooth day-to-day operations. Ideal candidates should have a bachelor's degree in Business Administration, 5 years of relevant experience, and proficiency in both Arabic and English. This is a full-time position based in Abu Dhabi with responsibilities such as managing correspondence, onboarding new staff, and ensuring compliance with company policies.

Qualifications

• 5 years of experience in administrative or office management roles.
• Proficiency in written and spoken Arabic and English.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate meetings, appointments, and travel arrangements.
• Maintain and update administrative records and files.
• Handle incoming and outgoing correspondence.
• Onboard new joiners by preparing workstations.
• Assist in organizing company events and workshops.
• Ensure compliance with company policies.
• Liaise with internal departments and external providers.
• Prepare reports and presentations as required.
• Support health, safety, and security protocols.

Skills

Organizational skills

Time-management skills

Communication skills

Interpersonal skills

Discretion

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

A leading administrative services firm in Abu Dhabi is seeking an experienced Admin Facilities Management professional. The role involves providing efficient administrative support, coordinating office activities, and managing documentation to ensure smooth day-to-day operations. Ideal candidates should have a bachelor's degree in Business Administration, 5 years of relevant experience, and proficiency in both Arabic and English. This is a full-time position based in Abu Dhabi with responsibilities such as managing correspondence, onboarding new staff, and ensuring compliance with company policies.