Executive Secretary

Black Pearl Consult; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

An international recruitment partner in Abu Dhabi is seeking a Temporary Executive Assistant to provide high-level administrative support to their Corporate Finance Department. The ideal candidate should have at least 10 years of administrative experience, preferably in the financial services sector, and a bachelor's degree in a relevant field. Responsibilities include coordinating meetings, managing calendars, and preparing reports. This role requires excellent communication skills, proficiency in Microsoft Office, and discretion in handling sensitive information.

Qualifications

• 10 years of administrative experience, ideally in financial services or investment.
• Proficiency in Microsoft Office Suite and other presentation tools.
• Excellent written and verbal communication skills in English.

Responsibilities

• Coordinate and facilitate meetings and travel arrangements.
• Support in preparing presentations and departmental reports.
• Maintain calendars, schedule appointments, and manage correspondence.

Skills

Microsoft Office Suite

Communication Skills in English

Organizational Skills

Attention to Detail

Confidentiality

Education

Bachelor’s degree or diploma in Business Administration, Law, or related field

Job description

Overview

We are partnering with an international company in Abu Dhabi to hire an experienced Temporary Executive Assistant to provide high-level administrative and operational support to their Corporate Finance Department. The successful candidate will play a key role in supporting senior stakeholders and ensuring the smooth running of departmental activities.

Responsibilities

• Coordinate and facilitate meetings, conference calls, travel arrangements, and special events.
• Support in preparing IC presentations and departmental reports.
• Perform specialized record keeping, database management, and information-gathering projects.
• Maintain calendars, schedule appointments, and manage correspondence.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Project a professional and positive image of the department in all interactions.

Qualifications

• Bachelor’s degree or diploma in Business Administration, Law, or a related field.
• Minimum of 10 years’ administrative experience, preferably within the financial services or investment industry.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other presentation tools.
• Excellent written and verbal communication skills in English (Arabic language skills are an advantage).
• Strong organizational skills, attention to detail, and ability to multitask.
• High degree of professionalism, courtesy, and patience.
• Proven ability to maintain records, manage databases, and compile reports.

To view other vacancies we have, please check our website (www.blackpearlconsult.com) and follow us on our social media accounts: LinkedIn, Facebook, Twitter, Instagram.

Disclaimer: Black Pearl will never ask for money or any form to charge candidates just to process or consider their application for any of our vacancies. If you receive such a request from any member of our staff or other individuals claiming to be part of Black Pearl, please call our office at [phone] or drop us a message on our website.