Executive Assistant to CEO

Ontime Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading firm in its sector located in Dubai is seeking a highly organized Executive Assistant to the CEO. This role involves managing the CEO's calendar, coordinating communications, and assisting in administrative tasks to enhance efficiency. The ideal candidate will have proven experience in similar roles, strong organizational skills, and proficiency in MS Office. Fluency in English is required, and additional languages are beneficial. This position offers competitive salary benefits and opportunities for professional growth.

Benefits

Salary Benefits

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Ability to handle sensitive information with discretion.
• Strong ability to manage multiple priorities.

Responsibilities

• Manage and maintain the CEO's calendar, prioritizing meetings.
• Prepare meeting agendas and take minutes.
• Handle correspondence on behalf of the CEO.
• Conduct research and compile reports as required.
• Coordinate travel arrangements for the CEO.
• Assist with project management and track progress.
• Serve as a liaison between the CEO and teams.
• Maintain confidentiality and handle sensitive information.

Skills

Strong organizational skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Ability to work independently

Attention to detail

Strong interpersonal skills

Fluency in English

Job description

Description

Ontime Group is seeking a highly organized and proactive Executive Assistant to the CEO who will play a critical role in supporting the executive team's operations. The ideal candidate will be responsible for managing the CEO's schedule, coordinating communications, and assisting with various administrative tasks to ensure efficient organizational processes.

Responsibilities

• Manage and maintain the CEO's calendar including scheduling appointments and prioritizing meetings
• Prepare meeting agendas, take minutes, and follow up on action items
• Handle correspondence on behalf of the CEO including emails, phone calls, and other communications
• Conduct research and compile reports as required to support decision-making
• Coordinate travel arrangements and logistics for the CEO
• Assist with project management and track progress on various initiatives
• Serve as a liaison between the CEO and internal teams as well as external partners
• Maintain confidentiality and handle sensitive information with professionalism

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite and other office productivity tools
• Ability to work independently and proactively
• Attention to detail and high level of accuracy
• Strong interpersonal skills and the ability to work collaboratively
• Ability to handle sensitive information with discretion
• Fluency in English; additional languages are a plus

Benefits

Salary Benefits