Executive Assistant - Senior Associate

PricewaterhouseCoopers; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A global professional services firm in Dubai is seeking a Senior Associate in Administration. This role involves providing administrative support to executives, including managing diaries, organizing meetings, and handling communications. The ideal candidate should have a Bachelor’s degree, with at least 3 years of experience in a similar role. Proficiency in English is required, and knowledge of Arabic is a plus. The firm offers work visa sponsorship and a chance for government clearance.

Benefits

Work visa sponsorship

Government clearance support

Qualifications

• Proficiency in spoken and written English; Arabic is an advantage.
• 3 years experience in an administrative role.
• Experience with a professional services firm preferred.

Responsibilities

• Provide administrative support to PwC employees.
• Manage diaries, appointments, and meetings for executives.
• Handle and screen calls and emails for executives.
• Organise meetings including catering and IT requirements.

Skills

Organisational skills

Communication skills

Interpersonal skills

Team player

Education

Bachelor’s degree

Job description

Line of Service: Internal Firm Services

Industry/Sector: Not Applicable

Specialism: IFS - Administration

Management Level: Senior Associate

Job Description & Summary: A career in Administration and Secretarial Services within Internal Firm Services gives you the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receive and direct incoming calls or emails to the appropriate parties, arrange business travel, track expenses, and coordinate meeting arrangements. To provide secretarial support to 3‑5 allocated partners, directors, or other critical roles on a full‑time basis, with ad‑hoc coverage as assigned by the Office Manager or EA Manager.

Responsibilities

• Financial – Adhere to budget
• Customer – Diary management; extensive online diary management; book appointments and arrange meetings; update as required; ensure executives get to meetings on time with appropriate documentation; act as backup managing other executives and principals’ diaries when their EAs are not available
• Call management – Handle and screen calls for executives; take and pass messages to executives in a timely manner
• Email management – Monitor executives’ email inboxes when they are out of the office or in meetings and take action as necessary
• Client relationships – Maintain and build good working relationships with executives’ clients and their assistants via phone and email communication; assist other EAs during busy periods
• Internal Process – Meetings – Pro‑active planning for meetings and follow‑up actions (documents, papers needed); organise local internal and external meetings including catering and IT requirements; meet and greet visitors
• Partner and Executive general admin

Qualifications

• Education – Bachelor’s degree
• Language – Proficiency in spoken and written English; Arabic is an advantage
• Overall Experience – 3 years experience in an administrative role
• Specific Experience – Experience with a professional services firm preferred
• Knowledge and Skills – Strong organisational skills; ability to act on own initiative and suggest solutions; good oral and written communication skills; good interpersonal skills; professional telephone manner; work under pressure; team player; warm, friendly and professional demeanor

Travel Requirements: 0%

Available for Work Visa Sponsorship: Yes

Government Clearance Required: Yes