Executive Assistant Office Manager

Beyond ONE; Dubai; Hybrid; AED 60,000 - 80,000; Full time

Job summary

A digital services provider is seeking an Executive Assistant and Office Manager to enhance operational efficiency and support the executive leadership team. This role involves managing complex schedules, office operations, and vendor relationships, all aimed at improving productivity and workplace culture. Ideal candidates possess strong organizational skills, executive assistance experience in fast-paced environments, and the ability to thrive under pressure. A flexible hybrid working model is offered.

Benefits

Rapid learning opportunities

Hybrid work environment

Healthcare and local benefits

Qualifications

• 5-7 years in executive assistance or office management roles.
• Experience in dynamic fast-paced environments.
• Ability to thrive in high-pressure environments.

Responsibilities

• Lead executive scheduling and coordination.
• Collaborate with internal and external stakeholders.
• Manage office operations and ensure smooth processes.
• Plan and execute executive travel itineraries.
• Identify inefficiencies in workflows.

Skills

Exceptional organizational skills

Advanced proficiency in MS Office Suite

Strong written and verbal communication skills

Education

Bachelor's degree or equivalent practical experience

Tools

Event planning

Logistics

Vendor management

Job description

We dont think about job roles in a traditional way. We are antisilo. Anticareer stagnation. Anticonventional.

Beyond ONE is a digital services provider radically reshaping the personalised digital ecosystems of consumers in high growth markets around the world. Were building a digital services aggregator platform with a strong telco foundation and a profitable growth strategy that empowers users to drive their own experiencesubscribe once source from many and only pay for what you actually use.

Since being founded in 2021 weve acquired Virgin Mobile MEA Friendi Mobile MEA and Virgin Mobile LATAM (with 6.5 million subscribers) and 1600 dedicated colleagues across Chile Colombia KSA Kuwait Mexico Oman and UAE.

To disrupt for good takes a rebellious spirit a questioning mind and a warm heart. We really care about how to get things done and not who manages who. We benefit from our diversity and together we disrupt the way we and others thinkin about our lives for good.

Do you want to exchange ideas learn from each other and leave your mark on our journey This is the place for you.

Role Purpose

Why this role matters: As Executive Assistant and Office Manager you will play a key role in ensuring the operational efficiency of our executive leadership and the seamless functioning of our office environment. Your contributions will help shape the executive teams effectiveness and the overall workplace culture ultimately driving efficiency and professionalism.

What success looks like: In your first year you will optimize executive productivity by managing complex schedules coordinating highstakes meetings and ensuring seamless logistical . You will enhance office operations by implementing streamlined processes improving vendor management and maintaining a highly organized workplace.

Why this is for you: If youre keen on solving operational inefficiencies and enabling executives to focus on strategic priorities hit us up. Were looking for someone ready to tackle this challenge headon and make an impact from day one.

Key Responsibilities In this role you will:

• Lead executive scheduling and coordination ensuring seamless calendar management and meeting preparation.
• Collaborate with internal and external stakeholders driving clear and professional communication at the leadership level.
• Manage office operations ensuring smooth administrative processes vendor negotiations and budget tracking.
• Plan and execute executive travel itineraries and corporate events ensuring efficiency and attention to detail.
• Implement and monitor compliance with office policies lease agreements and resource management.
• Identify inefficiencies in workflows and propose innovative solutions to improve operations.
• Support crossfunctional alignment by coordinating initiatives across departments.

Qualifications & Attributes

Were seeking someone who embodies the following.

Education: Bachelors degree preferred or equivalent practical experience.

Experience: 57 years in executive assistance or office management roles ideally in dynamic fastpaced environments.

Technical Skills: Musthaves: Exceptional organizational skills advanced proficiency in MS Office Suite and strong written and verbal communication skills. Nicetohaves: Experience in event planning logistics and vendor management.

Unique Attributes

• Thrives in highpressure environments requiring adaptability and quick decisionmaking.
• Possesses a proactive solutionsoriented mindset with the ability to work independently.
• Excels with discretion and confidentiality maintaining professionalism in all interactions.

What we offer

• Rapid learning opportunities we enable learning through flexible career paths exposure to challenging & meaningful work that will help build and strengthen your expertise.
• Hybrid work environment flexibility to work from home 2 days a week.
• Healthcare and other local benefits offered in market.

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