Executive Assistant

Stryker EMEA Supply Chain Services B.V; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading healthcare firm in Dubai is looking for an Executive Assistant to provide comprehensive support to Senior Business Unit Directors. Responsibilities include managing diaries and communications, preparing presentations, and coordinating events. Ideal candidates should have at least 3 years of experience, a relevant degree, excellent communication and organizational skills, and proficiency in Microsoft Office, particularly PowerPoint. The role involves travel up to 10%.

Qualifications

• 3 years of experience in a similar administrative position.
• Ability to type 80 words per minute, both touch and audio typing.
• Proven ability to work independently.

Responsibilities

• Provide daily confidential support to Senior Business Unit Directors.
• Manage diary, emails, and travel arrangements for Senior Directors.
• Prepare advanced PowerPoint presentations and minute important meetings.
• Coordinate office management tasks for the Dubai office.

Skills

Communication skills

Organizational skills

Time management skills

Advanced Microsoft Office skills

Education

Degree in a relevant field

Tools

Microsoft PowerPoint

Job description

What You Will Do:

• Provide daily confidential support to Senior Business Unit Directors.

• Manage Diary, e-mails flagging with urgent action and bookings of Senior Business Unit Directors as well as travel arrangements.

• Collaborate with different stakeholders to collect the input for the newsletter and define the content.

• Manage other e-mail channels like Marketo for communication campaigns.

• Support the Senior Business Unit Directors in setting up the town halls or events, either live or virtually and drive the communication.

• Attend and minute important meetings, type up plans and communicate with direct reports and prepare advanced PowerPoint presentations, coordinate key events.

• Updating budget lists and management of compliance paperwork, filing and documenting.

• Complete monthly expense report for Senior Business Unit Directors, also ensuring that financial procedures are followed in relation to purchase orders, etc.

• Coordinate on the office management tasks for Dubai office

What You Need:

• Educational degree in a relevant field

• At least 3 years of experience in a similar position

• Advanced skills in Microsoft Office, especially PowerPoint

• Touch typing and audio typing to 80 words per minute

• Excellent communication skills

• Strong organizational skills

• Time Management skills

• Ability to work independently

Travel Percentage: 10%