Executive Assistant

Milele; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

A leading company in the automotive and real estate sectors is seeking an Executive Assistant to the Chairman. This role requires excellent organizational skills and proactive problem-solving abilities while managing diverse administrative tasks. The ideal candidate will have significant experience supporting executives and be fluent in English, with additional proficiency in Urdu or Hindi preferred. Join a dynamic team and contribute to both business and personal activities of the Chairman.

Qualifications

• 5 to 6 years of experience as an Executive Assistant.
• Experience preferably in the automotive, real estate, or car rental sectors.

Responsibilities

• Manage the Chairman's calendar and scheduling.
• Act as the primary point of contact for stakeholders.
• Prepare and review correspondence and reports.

Skills

Excellent organizational skills

Strong verbal and written communication skills

Proactive problem-solving

High level of discretion

Ability to work independently

Flexible and adaptable

Proficient in MS Office Suite

Fluency in English; proficiency in Urdu or Hindi

Education

Bachelor's degree in business administration or related field

Job description

Job Purpose

To provide comprehensive personal and professional support to the Chairman, ensuring smooth coordination and execution of all official and personal activities. The role involves managing schedules, correspondence, coordination with internal teams, and handling ad-hoc tasks related to Milele Car Rental and Milele Properties.

Duties And Responsibilities

• Manage the Chairman's calendar, including scheduling meetings, appointments, and travel.
• Act as the primary point of contact between the Chairman and internal/external stakeholders.
• Support in both official business activities and personal errands or tasks.
• Coordinate and follow up with team members in Milele Car Rental and Milele Properties to ensure the timely execution of assignments.
• Handle confidential documents and sensitive information with utmost discretion.
• Prepare and review correspondence, reports, and presentations as required.
• Ensure timely follow-up on delegated tasks and projects.
• Handle ad-hoc administrative and coordination tasks as assigned by the Chairman.
• Assist with personal arrangements, including appointments, bookings, and logistics.
  
  
  

Skills Required

• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills.
• Proactive and resourceful with a hands-on approach to problem-solving.
• High level of discretion and professionalism.
• Ability to work independently with minimal supervision.
• Flexible and adaptable to changing priorities.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Fluency in English; proficiency in Urdu or Hindi is a must.
  
  
  

Position Qualifications

• Bachelor's degree in business administration or related field.
• 5 to 6 years of experience as an Executive Assistant, preferably in the automotive, real estate, or car rental sectors.