Executive Assistant

Taaeen; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A prestigious federal entity in Abu Dhabi is seeking an Executive Assistant to provide high-level administrative support to C-suite executives. The role will involve managing complex schedules, coordinating travel, and ensuring smooth office operations. Candidates should have a Bachelor's degree and over 5 years of executive support experience, with excellent communication skills and proficiency in MS Office. Bilingualism in English and Arabic is a plus.

Qualifications

• 5+ years of executive-level support experience; experience supporting C-suite preferred.
• Experience in fast-paced corporate or multinational environments.
• Bilingual abilities (English + Arabic) are a plus.

Responsibilities

• Manage complex calendars and scheduling for executives.
• Coordinate domestic and international travel arrangements.
• Serve as the main point of contact between executives and stakeholders.
• Organize and oversee executive meetings and events.
• Improve processes to enhance executive productivity.

Skills

Strong organizational and multitasking skills

Excellent written & verbal communication

High level of discretion and confidentiality

Professional presence and stakeholder engagement

Problem-solving and decision-making skills

Strong attention to detail and time management

Proficiency in MS Office Suite

Proficiency in Google Workspace

Ability to work independently and under pressure

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

Google Workspace

Job description

The opening below is with a prestigious federal entity in Abu Dhabi.

Job Purpose

The Executive Assistant provides high-level administrative support to C-suite executives by handling complex schedules, confidential communications, business documentation, and executive-level coordination. This role ensures smooth day-to-day operations of the Executive Office and enables leaders to focus on strategic priorities.

Key Responsibilities

1. Executive Support

• Manage complex calendars, scheduling meetings, prioritizing requests, and resolving conflicts.
• Prepare meeting agendas, minutes, presentations, and executive briefs.
• Handle all correspondence—emails, memos, reports—with discretion and accuracy.
• Draft, proofread, and edit executive-level documents.

2. Travel & Logistics

• Coordinate domestic and international travel arrangements (flights, hotels, visas, transport).
• Prepare detailed travel itineraries and manage travel-related expenses and reimbursements.

3. Communication & Stakeholder Management

• Serve as the main point of contact between executives and internal/external stakeholders.
• Maintain strong relationships with senior leaders, board members, clients, and partners.
• Handle confidential information with maturity, tact, and professionalism.

4. Office & Project Coordination

• Organize and oversee executive meetings, board sessions, and leadership events.
• Support high-level projects, follow up on action items, and ensure timely execution.
• Assist in budget oversight and vendor coordination for executive office activities.

5. Operational Efficiency

• Improve processes and workflows to enhance executive productivity.
• Manage confidential filing systems, digital archives, and organizational documentation.
• Monitor deadlines, priorities, and commitments to ensure smooth operations.

Skills & Competencies

• Strong organizational and multitasking skills
• Excellent written & verbal communication
• High level of discretion and confidentiality
• Professional presence and stakeholder engagement
• Problem-solving and decision-making skills
• Strong attention to detail and time management
• Proficiency in MS Office Suite, Google Workspace, and executive productivity tools
• Ability to work independently and under pressure

Qualifications

• Bachelor’s degree in Business Administration or related field (preferred).
• 5+ years of executive-level support experience; experience supporting C-suite preferred.
• Experience in fast-paced corporate or multinational environments.
• Bilingual abilities (English + Arabic) are a plus.

Work Environment

• Fast-paced, high confidentiality
• Frequent interaction with senior internal and external stakeholders
• May require occasional after-hours support based on executive commitments