Executive Administrator (Executive Director Governance & Planning) - Abu Dhabi projects and inf[...]

Hub71 Ltd; Abu Dhabi; On-site; AED 400,000 - 500,000; Full time

Job summary

A prominent organization in Abu Dhabi is seeking an Executive Administrator to provide high-level administrative assistance to the executive team. The role involves managing complex calendars, scheduling meetings, and ensuring efficient office operations while handling sensitive information with discretion. The ideal candidate will possess strong communication skills and the ability to prioritize tasks in a dynamic environment.

Qualifications

• Expertise in managing complex calendars and scheduling.
• Strong communication skills for stakeholder engagement.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage complex calendars, scheduling and coordinating meetings, and preparing documentation.
• Ensure all logistical arrangements for the executive office are handled efficiently.
• Coordinate communications and serve as a primary point of contact for internal and external stakeholders.

Job description

Overview

The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail. Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment. In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality. By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.

Responsibilities

• Manage complex calendars, scheduling and coordinating meetings, and preparing documentation.
• Ensure all logistical arrangements for the executive office are handled efficiently.
• Coordinate communications and serve as a primary point of contact for internal and external stakeholders on behalf of the executive office.
• Practice discretion with sensitive and confidential information and maintain high standards of confidentiality and integrity.
• Anticipate the needs of the executive team and provide timely, proactive support to enable leadership to focus on strategic priorities.