Executive Administrative Assistant

AEGIS; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A company in the UAE is seeking a highly organized Executive & Administrative Assistant to support the Managing Director. This role involves managing calendars, travel, and internal communication while maintaining strict confidentiality. Applicants should have a Bachelor's degree and a minimum of 3 years of relevant experience. Proficiency in Microsoft Office Suite is essential. Join a dynamic work environment with opportunities for growth and a competitive salary package.

Benefits

Dynamic and supportive work environment

Opportunities for professional growth

Competitive salary and benefits package

Work closely with senior leadership

Qualifications

• Minimum 3 years of experience in executive assistant or administrative role.
• Demonstrated ability to handle confidential information with discretion.
• Ability to work independently, anticipate needs, and take initiative.

Responsibilities

• Provide high-level administrative support to the Managing Director.
• Maintain confidentiality with all sensitive information.
• Manage communication on behalf of the MD and handle HR-related tasks.

Skills

Organizational skills

Time-management

Written communication

Verbal communication

Confidentiality handling

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Office management tools

Job description

About the Role

We are seeking a highly organized and trustworthy Executive & Administrative Assistant to support our Managing Director. This role is ideal for a proactive individual who excels at multitasking, maintains strict confidentiality, and is experienced in both administrative and HR functions. The successful candidate will play a key role in ensuring smooth day‑to‑day operations and providing personal and professional support to the MD.

Key Responsibilities

• Provide high‑level administrative support to the Managing Director including calendar management, travel arrangements, and meeting coordination.
• Maintain strict confidentiality with all sensitive information and personal matters.
• Manage internal and external communication on behalf of the MD. Handle HR‑related tasks such as employee records, onboarding, coordination with payroll and benefits providers, and other administrative HR functions.
• Coordinate office operations, supplies, and vendors as needed.
• Prepare reports, presentations, and other documents as requested.

Requirements

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• Minimum 3 years of experience in a similar executive assistant or administrative role.
• Demonstrated ability to handle confidential information with discretion.
• Strong organizational and time‑management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and office management tools.
• Ability to work independently, anticipate needs, and take initiative.

Benefits

• A dynamic and supportive work environment.
• Opportunities for professional growth and development.
• Competitive salary and benefits package.
• The chance to work closely with senior leadership and make a significant impact on the company’s success.