Business Support Coordinator

Michael Page; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading recruitment consultancy in the United Arab Emirates is seeking an Administrative Support professional. The role involves multitasking, managing the switchboard, greeting visitors, and ensuring smooth operations at the front desk. Ideal candidates will have experience in administrative roles and proficiency in Microsoft Office. A supportive work environment and growth opportunities are offered.

Benefits

Competitive package

Opportunities for growth

Supportive work environment

Qualifications

• Methodical multitasker able to prioritize work with less supervision.
• Professionalism, discretion, ethics, and integrity.
• Experience in administrative or front desk roles preferred.

Responsibilities

• Manage the switchboard with professionalism.
• Greet and assist visitors.
• Maintain clean and organized reception and meeting areas.
• Coordinate meeting bookings and virtual meetings.
• Handle incoming/outgoing mail and deliveries.
• Order and manage pantry and stationery supplies.
• Format CVs, job descriptions, and proposals.
• Support IT setup and troubleshooting.
• Assist with general admin tasks including filing and scanning.
• Help interns with expense submissions.

Skills

Multitasking

Strong communication skills

Organizational skills

Proficiency in Microsoft Office

Job description

Overview

The Role This role involves providing comprehensive administrative support including formatting documents, preparing presentations, assisting with IT setups, and managing various internal reports. It requires strong multitasking abilities, proficiency in Microsoft Office, and a professional, organised approach to supporting directors, new joiners, and client-facing activities.

Client Details PageGroup was established in the United Kingdom in 1976. Since this time, we have grown to be one of the world's most successful recruitment organisations. Listed on the London Stock Exchange as a FTSE 250 company, we currently employ over 8000 staff in 37 countries. Michael Page Middle East recruit at all levels of experience from graduate with 2-3 years\' experience through to Director level in the following areas : Banking & Financial Services, Digital, Engineering & Manufacturing, Executive Search, Finance & Accounting, Healthcare, Human Resources, Legal, Marketing, Office Support, Procurement & Supply Chain, Property & Construction, Retail, Sales, Technology & Emiratisation.

Responsibilities

• Manage the switchboard with professionalism and efficiency
• Greet and assist visitors, ensuring a warm and comfortable experience
• Maintain clean and organise reception and meeting areas
• Coordinate meeting room bookings and virtual meetings
• Handle incoming / outgoing mail, courier services, and document deliveries
• Order and manage pantry, stationery, and water supplies
• Format CVs, job descriptions, and proposals to company standards
• Support IT setup and troubleshooting for staff and new joiners
• Assist with general admin tasks : filing, scanning, copying, and typing
• Help interns and staff with expense submissions and access card
• Help in generating relevant reports for the stakeholders

Job Offer

We provide a supportive and engaging work environment where your contributions are valued. The role comes with a competitive package and opportunities for growth, development, and work-life balance.

Requirements

• Highly organise multitasker who is methodical and able to prioritise own work with less supervision
• Strong communication skills
• Has a proven track record of professionalism, discreet and always exercises the highest standards of ethics and integrity
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience in administrative or front desk roles preferred
• A good character and positive attitude

About the company

Michael Page is one of the world\'s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world. The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of : Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.