Administrator

AECOM; Dubai; On-site; AED 120,000 - 160,000; Part time

Job summary

A leading global infrastructure firm in Dubai is seeking a highly organized and efficient Administrator to manage office operations and provide crucial support to executives. Candidates should possess a Bachelor's degree in Business Administration and a minimum of 12 years of administrative experience. Proficiency in Microsoft Office and strong organizational skills are essential. This role does not support remote work and is classified as a contract position.

Benefits

Medical, dental, and vision insurance

Paid time off

Flexible work options

Employee assistance program

Retirement savings plan

Qualifications

• 12 years of experience in an administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage and coordinate daily office operations.
• Provide administrative support to executives including calendar management.
• Prepare and edit various documents, reports, and presentations.

Skills

Organizational skills

Time management

Microsoft Office Suite

Written and verbal communication

Problem-solving skills

Customer service orientation

Education

Bachelor's degree in Business Administration or related field

Job description

We are seeking a highly organized and efficient Administrator to join our dynamic team in Dubai United Arab Emirates. As an integral part of our organization you will play a crucial role in ensuring smooth office operations and providing essential support to our executives and staff.

• Manage and coordinate daily office operations to ensure efficiency and productivity
• Provide administrative support to executives including calendar management and travel arrangements
• Handle incoming communications including phone calls emails and correspondence
• Prepare and edit various documents reports and presentations
• Organize and maintain filing systems both digital and physical
• Coordinate meetings conferences and events including logistics and catering
• Assist in the onboarding process for new employees
• Manage office supplies inventory and place orders as needed
• Liaise with vendors service providers and other external partners
• Support various departments with administrative tasks as required
• Contribute to the improvement of office policies and procedures
• Assist in special projects and initiatives as assigned

Qualifications

• Bachelors degree in Business Administration or related field or equivalent work experience
• Minimum of 12years of experience in an administrative role
• Exceptional organizational and time management skills
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint)
• Strong written and verbal communication skills in English
• Ability to work independently and exercise sound judgment
• Excellent attention to detail and high level of accuracy
• Proven ability to multitask and prioritize effectively in a fastpaced environment
• Strong problemsolving skills and proactive approach to challenges
• Customer service orientation with a professional and courteous demeanor
• Experience in coordinating tasks and assisting with various phases of projects
• Ability to maintain confidentiality and handle sensitive information with discretion
• Flexibility to adapt to changing priorities and deadlines

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options wellbeing resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public and private sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at .

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects both in your local community and on a global scale that are transforming our industry and shaping the future. With cutting edge technology and a network of experts you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career you've always envisioned. Here you'll find a welcoming workplace built on respect collaboration and community where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Remote Work

No

Employment Type

Contract