Administrative Officer - College of Interdisciplinary Studies UAE National

Zayed University; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent educational institution is seeking an administrative assistant to support the Dean. The role involves managing correspondence, scheduling, and financial documentation. Candidates must hold a Bachelor's degree and possess at least 2 years of administrative experience. Key skills include strong communication, proficiency in MS Office, and organizational abilities. The position offers a competitive, tax-free salary along with a comprehensive benefits package including housing and healthcare support.

Benefits

Tax-free salary

Housing accommodation

Annual vacation

Educational subsidies for children

Healthcare for family members

Qualifications

• Minimum of 2 years of experience in administrative work or equivalent education and experience.
• Proficient in MS Excel and MS PowerPoint.
• Ability to prepare payment requisitions and reimbursements.

Responsibilities

• Provide administrative support for the Dean including correspondence, scheduling, and communications.
• Support budget planning and management submissions.
• Organize meetings, events, and appointments.
• Assist in the preparation of reports and publications.

Skills

Strong written and oral communication skills in English

High computer literacy including Microsoft Office Suite

Ability to manage ZU web management software

Knowledge of office management systems

Education

Bachelor's degree from an accredited Institution

Tools

Microsoft Office Suite

Graphic design software

Job description

Description

The Opportunity

The College of Interdisciplinary Studies seeks an incumbent who provides administrative and logistical support for the Dean. Actively supports in coordinating a variety of administrative and operational activities. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.

The Responsibilities

• Prepares correspondence presentations reports agendas and memos for the Dean to include includes handling of confidential information.
• Supports the Dean with budget planning and management submissions and prepares the Deans expense reports.
• Supports with the development and preparation of College of Interdisciplinary Studiespublications such as reports brochures and invitations.
• Supports the College Administrative Officer with monitoring internal control processes and financial analysis account management/reconciliation.
• Provides administrative support for the Dean including the arrangement of day to day schedule travel arrangements mail handling supplies control and necessary communications internally and externally.
• Organizes and schedules meetings events and appointments notifying attendees of location and time. Coordinates room bookings equipment and catering for supervisor.
• Coordinates work with other Colleges school districts and other organizations.
• Effectively communicates with executives and management within the University State agencies and various school districts.
• Provides exam support including assisting with scheduling and liaising with support departments and preparing distributing and collecting exam packs.
• Provides administrative leadership for local and international accreditation projects including the formatting and storage of documentation the preparation of materials for review and arranging site visits.
• Performs special projects and assignments as requested by the Dean.

The Requirements

Must possess a Bachelors degree from an accredited Institution with a minimum of 2 years of experience in Administrative work or an equivalent combination of experience and education.

Preferred Requirements

• Must have strong written and oral communication skills in English and preferable in Arabic
• Highly computer literate including Microsoft Office Suite. Familiarity with graphic design software would be advantageous.
• Prepares payment requisitions and reimbursements for professional development Internships and External reviewers
• Ability to learn and manage ZU web management software.
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint Outlook)

The Benefits

The Universitys benefits package is highly attractive with competitive salaries free of tax in the U.A.E. cash housing annual vacation airline tickets for the employee and immediate family educational subsidies for children and healthcare is provided to the employee and sponsored family members.

To Apply

In addition to completing the online application form attach a cover letter a current CV and the names and contact details of three professional references.

While we appreciate all applications you will be contacted only if you are selected for an interview.

For any further enquiries please contact

Required Experience:

Unclear Seniority