Office Coordinator jobs in United Arab Emirates

Job Title: Office Coordinator

Location: Dubai

The Office Coordinator plays a key role in ensuring the smooth and efficient daily functioning of the office. As a central point of contact for employees, visitors, and external partners, the Office Coordinator supports office operations, oversees administrative tasks, and contributes to maintaining a positive and well-organized work environment.

• Greet and assist visitors and employees in a professional and welcoming manner
• Answer, screen, and direct incoming phone calls to the appropriate team members
• Maintain an organized, clean, and professional reception area

• Manage all incoming and outgoing mail, packages, and courier services
• Monitor and manage office supplies, including stock levels and purchase requests
• Oversee office maintenance services and coordinate with external vendors
• Ensure common areas (meeting rooms, pantry, etc.) remain tidy and fully functional
• Support office management and other departments with administrative needs

• Schedule and coordinate appointments, meetings, and conference room bookings
• Handle business travel bookings for the team: flights, hotels, transportation, visas
• Assist with logistics for internal events, workshops, and team meetings

• Assist with onboarding logistics for new joiners
• Support HR in maintaining employee records and documentation
• Help coordinate staff activities, celebrations, and engagement initiatives

• Strong verbal and written communication skills
• Fluency in English mandatory
• Highly organized and able to manage multiple tasks simultaneously
• Proactive and solution oriented
• Attention to detail and problem‑solving mindset
• Proficiency in Microsoft Office Suite
• Data entry and record‑keeping abilities

• High school diploma or equivalent; additional administrative or office management training is a plus
• Experience in office coordination, front desk, receptionist, or administrative support role