Administrative Office Assistant

Ruad Consulting; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading consulting firm in Dubai is looking for an Administrative Office Assistant to provide essential administrative support. The role requires fluency in both Arabic and English and involves managing office files, scheduling meetings, and assisting HR tasks. The ideal candidate should have a high school diploma, 2+ years of experience in an administrative role, and proficiency in Microsoft Office Suite. This position offers a dynamic work environment where you can contribute to the seamless operation of the office.

Qualifications

• Minimum 2+ years of experience in an administrative or secretarial role.
• Strong communication skills in Arabic and English.
• Ability to prioritize workload effectively.

Responsibilities

• Manage and organize office files and records in Arabic and English.
• Schedule and coordinate meetings and travel arrangements.
• Assist in onboarding new employees with documentation.

Skills

Fluent in Arabic

Fluent in English

Organizational skills

Time management

Attention to detail

Proficiency in Microsoft Office Suite

Education

High school diploma or equivalent

Degree in business administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Dubai, United Arab Emirates | Posted on 02/05/2025

Ruad Consulting is an expansion of SCOPI (Strategic Center for Organizational Performance Improvement), a company established in 2008 in Amman, Jordan. Since its inception, Ruad has been dedicated to achieving measurable and sustainable improvements in organizational performance.

As a leading consulting firm, we empower public and private sectors across the MENA region by delivering innovative, world‑class management consulting services and leading digital transformation practices that drive excellence and sustainable growth.

Role Description

The Administrative Office Assistant will provide essential administrative and clerical support to ensure smooth daily operations of the office. This role requires fluency in both Arabic and English, as the candidate will handle bilingual communication, documentation, and correspondence. The ideal candidate should be highly organized, detail‑oriented and capable of managing multiple tasks efficiently while maintaining confidentiality and professionalism.

Key Responsibilities

Office Administration

• Manage and organize office files, documents, and records in both Arabic and English (physical and digital).
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Maintain office supplies inventory and ensure timely replenishment.
• Assist in coordinating office maintenance and leasing with service providers.

Secretarial Support

• Schedule and coordinate meetings, appointments, and travel arrangements for executives.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Draft, edit, and proofread business correspondence reports, and presentations.
• Handle confidential and sensitive information with discretion.

Customer and Staff Support

• Greet and assist visitors, ensuring a professional and welcoming office environment.
• Answer and direct phone calls, take messages, and handle inquiries.
• Assist in onboarding new employees by preparing documentation and office orientation.
• Coordinate internal communication and distribute official announcements.

General Administrative Duties

• Support HR and finance teams with basic administrative tasks, such as processing invoices and expense reports.
• Maintain an organized filing system for company records, policies, and procedures.
• Assist in planning company events, workshops, and training sessions.

Requirements

Qualifications & Requirements

Nationality & Language Skills

• Arabic native speaker with fluency in both Arabic and English (written and spoken).

Education & Experience

• High school diploma or equivalent; a degree in business administration, office management, or a related field is preferred.
• Minimum 2+ years of experience in an administrative, secretarial, or office support role.
• Strong organizational and time‑management skills.
• Excellent written and verbal communication skills in both Arabic and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Ability to multitask and prioritize workload effectively.
• High level of professionalism, confidentiality, and attention to detail.
• Strong problem‑solving and decision‑making skills.
• Ability to work independently and collaboratively within a team.

Preferred Qualifications

• Previous experience in a corporate or professional office setting.
• Basic knowledge of HR, accounting, or documents management systems.
• Strong understanding of business etiquette and professional communication in both Arabic and English.