Administrative Executive

Confidential; Dubai; On-site; AED 80,000 - 120,000; Full time

Job summary

A leading real estate firm in Dubai is seeking an Administrative Executive to support the post-sale process for exclusive projects. The role requires exceptional attention to detail and excellent communication skills in both English and Arabic. Candidates should have a minimum of 2 years' experience in administration and client relations, ideally within the real estate sector, and be proficient in Microsoft Office Suite. This position offers a chance to contribute significantly to client satisfaction and operational efficiency.

Qualifications

• Minimum 2 years' experience in administration, client relations, or real estate post-sales support.
• Real estate experience is a must.
• Ability to handle confidential information with professionalism.

Responsibilities

• Collect, verify, and organize client documentation for post-sale processes.
• Prepare and complete booking forms and agreements with high accuracy.
• Monitor installment schedules and follow up with clients on payments.

Skills

Exceptional attention to detail

Organizational skills

Time management

Client-focused mindset

Communication in English and Arabic

Tools

Microsoft Office Suite

CRM systems

Job description

Overview

Administrative Executive – Post-Sales (Exclusive Projects) — Dubai, UAE

Client Relations – Exclusive Projects

Role Overview

We are seeking a highly organized and detail-driven Administrative Executive to support the post-sale process of exclusive real estate projects in Dubai. The ideal candidate will demonstrate exceptional attention to detail, ensuring accuracy in client documentation, payment tracking, and contract management. This role requires precision, professionalism, and strong communication skills to deliver a seamless client experience.

Responsibilities

• Collect, verify, and meticulously organize all required client documentation for post-sale processes.
• Prepare and complete booking forms, agreements, and contractual paperwork with the highest level of accuracy.
• Coordinate with clients to obtain signatures on contracts, addendums, and other required documents.
• Monitor installment schedules and follow up with clients regarding upcoming payments in a timely manner.
• Maintain detailed and well-structured records of client communications, payments, and documentation in internal systems.
• Liaise with developers, legal teams, and third parties to ensure compliance and smooth transfer procedures.
• Track project-specific milestones and ensure clients are updated on relevant timelines.
• Support the Post-Sales team with reporting, trackers, and resolution of client queries.

Qualifications & Skills

• Exceptional attention to detail – this is the most critical requirement for success in this role.
• Excellent organizational and time management skills.
• Minimum 2 years’ experience in administration, client relations, or real estate post-sales support.
• Real estate experience is a must.
• Strong written and verbal communication in English and Arabic
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with CRM systems is an advantage.
• Ability to handle confidential information with professionalism and discretion.
• Client-focused mindset with the ability to manage multiple priorities under tight deadlines.