Administrative Assistant

COMMOVA; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A creative systems company in Dubai is seeking an Administrative Assistant to support daily operations and executives. The ideal candidate will manage essential documentation, maintain organized records, and support social media efforts. Candidates should have 1-2 years of experience, strong organizational skills, and be proficient in Google Workspace. This role offers the opportunity to grow within a fast-paced environment in a growing agency.

Benefits

Dynamic work environment

Growth opportunities

Hands-on experience across business functions

Qualifications

• Minimum 1-2 years of proven experience in an admin or office support role.
• Strong English communication skills, both written and verbal.
• Highly organized and detail-oriented, able to follow systems accurately.

Responsibilities

• Prepare and update contracts, invoices, and presentations.
• Maintain organized records of client folders and documents.
• Manage daily operations including printing and filing.
• Assist in creating and posting content on social media.

Skills

Organizational skills

Communication skills

Attention to detail

Research skills

Social media proficiency

Tools

Google Workspace

Notion

Job description

Company Description

COMMOVA is a Dubai-based creative systems company that specializes in building strategic brand infrastructure across the MENA region. By combining strategy, content, and cultural intelligence, COMMOVA helps founders, companies, and brands achieve impactful storytelling, scalability, and commercial success. The team is dedicated to driving growth and creating meaningful connections through innovative approaches tailored to the unique needs of each client. COMMOVA is at the forefront of transforming brands into influential forces in their industries.

Role Description

This is a full-time, on-site role based in Dubai for an Administrative Assistant. The Administrative Assistant will handle daily tasks that include providing administrative and clerical support, managing communications, organizing schedules, and supporting executives with administrative needs. The role requires attention to detail, strong organizational skills, and the ability to manage multiple responsibilities efficiently.

What You Will Do

• Manage essential documentation: Prepare and update contracts, quotations, invoices, and simple presentations.
• Maintain organized records: Keep all client folders, documents, deliverables, and payments structured and updated.
• Handle daily operations: Manage printing, scanning, filing, and day-to-day office tasks efficiently.
• Social media support: Create and post simple on-brand content on the company's and founder’s LinkedIn profiles.
• Market research: Track competitor agencies, collect updates, and prepare weekly reports.
• Business development: Research new potential clients and build organized lead lists.
• Team coordination: Support the team with scheduling, basic coordination, and follow-ups.
• Project assistance: Assist in shoot preparation, organizing files, and labeling content.
• Internal documentation: Update company templates, SOPs, checklists, and internal documents.
• Founder support: Assist the founder with daily admin tasks and reminders.

Who We’re Looking For

• Minimum 1-2 years of proven experience in an admin, office support, or similar role is required.
• Strong English communication skills (written and verbal).
• Highly organized, consistent, and detail-oriented, with the ability to follow systems accurately.
• Comfortable using Google Workspace (Drive, Docs, Sheets).
• A quick learner with strong attention to detail.
• Good at research and structuring information logically.
• Familiar with basic social media posting (especially LinkedIn).
• Able to handle repetitive tasks with accuracy and a positive attitude.

Preferred Qualifications (Bonus Points)

• Experience in a previous admin or office support role.
• Basic understanding of marketing or creative agencies.
• Comfortable using Notion or similar project management tools.

What We Offer

• A supportive and dynamic environment inside a fast-growing creative agency.
• Hands-on experience across multiple parts of the business.
• Real growth opportunities as COMMOVA expands, with a clear career path.