Administration Officer

Aesen Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading organization in Dubai is looking for an Administration Officer to support daily administrative operations. The role involves managing clerical tasks, assisting various departments, and maintaining office records. Ideal candidates will have a diploma in Administration and at least 3 years of experience in a related role. The position offers opportunities for flexible working arrangements depending on operational needs. Emirati candidates are strongly encouraged to apply.

Benefits

Flexible working arrangements

Qualifications

• Minimum 3 years of relevant experience in an administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with integrity.

Responsibilities

• Manage the day-to-day administrative operations of the office.
• Provide clerical and administrative support to all departments.
• Assist in preparing reports, presentations, and relevant documents.
• Coordinate meetings and travel arrangements for staff.
• Maintain and update office records and databases.

Skills

Organizational skills

Communication skills

Microsoft Office Suite proficiency

Attention to detail

Education

Diploma in Administration or related field

Job description

The Administration Officer plays a vital role in supporting the daily administrative functions of the MEOSM entity. This includes ensuring smooth office operations, managing documentation, providing administrative support to various departments, and assisting in the implementation of organizational policies and procedures.

Key Responsibilities

• Manage the day-to-day administrative operations of the office.
• Provide clerical and administrative support to all departments, including data entry, document preparation, and filing.
• Assist in the preparation of reports, presentations, and other relevant documents.
• Coordinate meetings, appointments, and travel arrangements for staff as necessary.
• Maintain and update office records and databases for efficient retrieval of information.
• Handle incoming and outgoing correspondence, responding to queries, and ensuring timely communication.
• Assist in maintaining office supplies and inventory, ensuring efficient inventory management.
• Support HR functions such as onboarding, record maintenance, and staff communication.
• Facilitate the compliance of local and corporate administrative policies and procedures.
• Contribute to team projects and initiatives to improve operational efficiency.

Qualifications

• Minimum Diploma or equivalent qualification in Administration or related field.
• At least 3 years of relevant experience in an administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Good communication and interpersonal skills.
• Ability to multi-task and prioritize effectively in a fast-paced environment.
• Basic understanding of HR processes is a plus.
• Ability to handle confidential information with integrity.
• Emirati candidates are strongly encouraged to apply in support of Emiratisation objectives.

Additional Information

• Flexible working arrangements may be available, depending on operational needs.