Admin Assistant

Booming Lifestyle Global Properties L.L.C; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A growing real estate company in Dubai is seeking an Admin / Technical & Operations Assistant to support operational and technical functions. The role involves managing data, ensuring quality standards, and supporting the CEO. Ideal candidates will have a Bachelor's degree, 5+ years of experience in relevant roles, and strong CRM and project management skills. A polished and professional demeanor is essential for this position, which offers autonomy and responsibility.

Benefits

Prestigious international brand

Dynamic work environment

Autonomy and trust in role

Qualifications

• Minimum 5 years of experience in administrative, technical, or operational roles.
• Strong familiarity with CRM and project management tools.
• Experience in real estate or marketing is a plus.

Responsibilities

• Maintain and update property listings and oversee API integrations.
• Manage and update the CRM system and support technical updates.
• Prepare reports on leads and performance for insights.

Skills

CRM & Data Management

Project Management

Communication

Analytical Skills

Education

Bachelor’s degree in Business Administration, Marketing, Communications, or IT Management

Tools

HubSpot

Salesforce

Google Sheets

WordPress

Job description

Admin / Technical & Operations Assistant

Role Overview

As Admin / Technical & Operations Assistant, you are the operational and technical backbone of Booming Lifestyle. You manage data, systems, and workflows — ensuring that every process runs precisely, on time, and at a high standard. You are assertive, punctual, and commercially aware, with the confidence to follow up on tasks, communicate clearly, and support management in maintaining performance and quality. You represent the brand in every interaction — professional, polished, and always “dress to impress.”

Key Responsibilities

1. Operational Support

• Maintain and update property listings and projects via the CMS.
• Oversee API integrations and data accuracy from developers and agencies.
• Ensure listings meet Booming Lifestyle standards (SQM format, verified details, quality visuals).
• Maintain administrative overviews (contracts, projects, timelines).
• Monitor deadlines, task progress, and coordination between teams.

2. Technical & Systems Management

• Manage and update the CRM system (leads, clients, partners).
• Maintain connections with marketing tools (Mailchimp, Meta, Google, etc.).
• Support technical updates with external developers (e.g. Hashone team).
• Assist with automation, database management, and digital workflows.
• Ensure data consistency, security, and system optimization.

3. Reporting & Analysis

• Prepare weekly and monthly reports on leads, performance, and web analytics.
• Maintain dashboards in Google Sheets or Data Studio.
• Provide insights to management and marketing for data-driven decisions.
• Identify process improvements and suggest operational efficiencies.

4. Commercial & Business Support

• Support communication with developers, agencies, and business partners.
• Assist with presentations, reports, and commercial proposals.
• Spot new collaboration opportunities and coordinate follow-ups.
• Maintain clear communication lines with marketing and sales.

5. Representation & Organization

• Present yourself with professionalism and confidence — “dress to impress.”
• Maintain a refined and polished appearance at all meetings and interactions.
• Manage internal communication, meeting notes, and documentation.
• Keep internal systems, schedules, and data organized and up to date.

Why Join Booming Lifestyle

• Be part of a prestigious international brand that blends luxury, design, and real estate.
• Operate within two of the world’s most dynamic markets — Dubai and Ibiza.
• Combine organizational precision, technical expertise, and commercial insight in one role.
• Enjoy a position with autonomy, responsibility, and trust.
• Contribute to building a brand that represents elegance, performance, and success.

Skills

Candidate Profile

Education & Experience

• Bachelor’s degree in Business Administration, Marketing, Communications, or IT Management.
• Minimum 5 years of relevant experience in administrative, technical, or operational roles.
• Strong familiarity with CRM, project management tools, and data systems.
• Experience in real estate, marketing, or digital business is a plus.
• Background in an international or commercial environment preferred.

Skills & Competencies

CRM & Data: HubSpot, Pipedrive, Salesforce, Airtable, Notion

Project Management: Asana, Monday.com, ClickUp

CMS & Website: WordPress, Webflow, API feeds

Analytics & Reporting: Google Sheets, Excel, Data Studio

Communication: Google Workspace, Slack, Drive, TrelloPersonal Attributes

Personal Attributes

• 100% assertive, proactive, and disciplined.
• Punctual and reliable — delivers work on time, every time.
• Commercial mindset — recognizes opportunities and drives efficiency.
• Representational excellence — polished, confident, and always professional.
• Fluent in English; Spanish and/or Arabic is a strong advantage.
• Structured, loyal, and aligned with the brand’s vision and precision.
• Able to work independently with a strong sense of responsibility and discretion.

Reporting Line

• Reports directly to the CEO.
• Works closely with the Marketing & Business Development Manager and Social Media Manager.
• Supports communication with external developers, partners, and suppliers.