Training Administrator

Clear Leaf Consulting (Pty) Ltd; Akasia; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A consulting firm in Gauteng is looking for a training administrator to manage training schedules, maintain learner records, and produce performance reports. The ideal candidate will have at least 2–3 years in a similar role with experience in compliance training. Proficiency in Moodle and Microsoft Office is required. This position offers market-related salary and is essential for supporting training operations including curriculum materials and quality improvement initiatives.

Qualifications

• 2–3 years in training administration or HR coordination required.
• Experience in transportation & logistics is beneficial.
• Familiarity with compliance training and audit documentation expected.

Responsibilities

• Coordinate training scheduling and record management.
• Prepare monthly dashboards and gap analyses.
• Handle learner queries and distribute training materials.

Skills

Detail-oriented

Organized

Customer service mindset

Problem-solver

Education

Grade 12 / Matric

Certificate/Diploma in HR, Training Administration, or Logistics

Tools

Moodle

MS Office

PaySpace

Microsoft 365

Job description

Job Description

Key Responsibilities

1) Training Coordination & Scheduling

• Build and maintain the annual training calendar.
• Schedule trainers, classrooms, equipment, and employee availability (avoiding off days and weekends where applicable).
• Issue invitations, joining instructions, and track RSVPs and attendance.
• Coordinate external providers and manage vendor bookings.

2) Records Management & Compliance

• Maintain accurate learner records (attendance, results, certificates, unit standards) in the LMS and HRIS.
• Track mandatory training (e.g., Occupational Health & Safety, Defensive Driving, Dangerous Goods, First Aid).
• Monitor expiry dates and trigger renewal training on time.
• Ensure training files meet audit requirements (internal audit, DoEL inspections, customer audits).

3) Reporting & Analytics

• Produce monthly dashboards (completion rates, no‑shows, cancellations, costs per learner, training hours).
• Provide gap analyses against legal/contractual requirements and training matrices.
• Support budgeting (forecast demand, track actual spend vs. budget).

4) Learner Support & Communications

• Handle learner queries.
• Distribute pre‑work, assessments, feedback surveys, and training materials.
• Collect and consolidate course evaluations; elevate issues and improvement opportunities.

5) Quality & Process Improvement

• Maintain SOPs for Training Centre; drive continuous improvement.
• Ensure data integrity in LMS/HRIS; perform routine reconciliations with payroll/HR.
• Support accreditation/ETQA documentation where applicable (e.g., TETA submissions).

6) Logistics & Facilities

• Prepare classroom setups (attendance registers, sign‑in sheets, Wi‑Fi, projector, PPE where relevant).
• Manage training consumables and asset allocation.

7) Training Material

• Assist the Senior Driver Trainer with updating training material, presentations and assessments.
• Manage, update, edit or remove content on the LMS.

Qualifications

Minimum Qualifications

• Grade 12 / Matric (required).
• Certificate/Diploma in HR, Training Administration, Office Administration, or Logistics (preferred).
• LMS competence (Moodle) preferred.
• MS Office (Excel, Word, PowerPoint) required.

Experience

• 2–3 years in training administration, HR coordination, or related operational admin.
• Experience in transport & logistics (advantage).
• Familiarity with compliance training (OHS, driver training, etc.) and audit documentation.

Technical Skills

• Training calendar management; class scheduling; LMS data entry & reporting.
• Excel (VLOOKUP/XLOOKUP, PivotTables, data validation) for tracking & dashboards.
• Document control and record‑keeping aligned to audit standards.
• Vendor coordination and PO/Invoice processing.

Behavioral Competencies

• Detail‑oriented with high data accuracy.
• Organized and able to juggle multiple priorities under time pressure.
• Customer service mindset—professional communication with drivers, supervisors, trainers.
• Problem‑solver—anticipates conflicts (e.g., shift changes, off days) and mitigates.
• Integrity & confidentiality with personnel records.

Tools & Systems

• Learning Management System (LMS): Moodle.
• HRIS/Payroll: PaySpace.
• Collaboration: Microsoft 365 (Outlook, Teams, SharePoint, OneDrive).
• Document Management: SharePoint / OneDrive (controlled folders).

Additional Information

Salary: Market Related

Closing Date: 31 January 2026

If you struggle to upload your CV please visit our website at www.clearleaf.co.za. Click on Jobs Available, the position you are interested in and click on I'm Interested and upload your CV to apply for the position.

Alternatively email your CV to the email address on our website.