Senior Assessment Officer

ADvTECH; Gauteng; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading educational institution in Gauteng is seeking a Senior Assessment Officer to manage the comprehensive assessment process, including tracking and recruitment of invigilators. This role requires advanced communication skills, strong leadership, and time management skills. Candidates must hold at least a Higher Certificate and have a minimum of 2 years of relevant administrative experience in a tertiary environment. A competitive salary and benefits such as lifelong learning opportunities are offered.

Benefits

Lifelong learning opportunities through LinkedIn Learning subscriptions

Staff and family discounts on educational programs

Incentive bonus structure based on performance

Provident fund contributions

Birthday vouchers

Competitive annual leave allowance

Qualifications

• Minimum of 2 years administrative experience in a tertiary environment.
• 2 years leadership/supervision experience for external candidates is required.

Responsibilities

• Manage the assessment process from capturing to fulfillment.
• Ensure assessment printing service provider adheres to guidelines.
• Recruit and manage Invigilators in cooperation with HR.

Skills

Advanced communication skills

Computer proficiency

Planning & time management skills

Results driven and able to handle pressure

Team player

Highly ethical

Leadership skills

Attention to detail

Advanced administrative and organizational skills

Education

Higher Certificate (NQF level 5) or National Diploma (NQF level 6)

Job description

Direct Reporting Line

Deputy Head Academic Operations.

Emeris consolidates resources and expertise from IIE Varsity College, IIE MSA, IIE-Vega School, klelf and IIE School of Hospitality & Service Management with a unified approach ensuring a consistent standard of excellence in teaching, learning, and student support.

Emeris Sandton Campus has a vacancy for a Senior Assessment Officer.

Duties and Responsibilities

Managing and Tracking of Assessment Printing

• Manages the assessment process from the point of capturing on the assessment printing tracking system to receiving crates from the assessment printing service provider.
• Ensures that correct orders are placed and fulfilled as per the details in the assessment printing tracking system.
• Ensures that actual student numbers are updated in the assessment printing tracking system once the student numbers have been audited.
• Manages and ensures that the respective assessment tracking and printing timelines are met and feedback is provided to the National office when required.
• Ensures that the student numbers, venue and Invigilator details have all been captured in the assessment printing tracking system as per the batching timeline to allow for prepacked assessments being delivered in the batches from the assessment printing service provider.
• Ensures that the venue and Invigilator details have been inserted into the distance printing tracking system for the students who are registered with the Online Centre as per the batching timeline to allow for prepacked assessments being delivered in the batches from the assessment printing service provider, and adheres to deadlines given as these determine the last date that(tp- insert was corrected) How- to‑Guide has been adhered to.
• Checks the assessment crate contents on arrival from the assessment printing service provider to ensure that all the assessments have been packed and grouped as requested on the assessment printing tracking system.
• Receives batch and lock codes from the assessment printing service provider for opening the crates.
• Ensures that the assessment printing service provider and assessment printing tracking system How-to-Guide has been adhered to.
• Ensures that the crates and locks are returned to the assessment printing service provider timeously after the batch has been checked.

Invigilator Recruitment and Management

• Manages the Invigilator training process and ensures that Invigilators are informed of, and trained on, any changes to the policy.
• Recruits Invigilators for the campus and partners with the Campus HR representative to ensure that all audit requirements are adhered to in the recruitment process.
• Co‑ordinates and supervises the Invigilator booking process 5 weeks in advance of assessments in line with the Programme Assessment Schedule (PAS) to ensure that the Invigilator details can be entered in the assessment printing tracking system as per the batching timelines.
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Pre‑Assessment Logistics - Initial and Replacement Assessment

• Manages upcoming assessments using the Programme Assessment Schedule (PAS) and the Combined National Assessment Schedule.
• Uploads the Programme Assessment Schedule (PAS) and informs students that it is available.
• Ensures assessments and memos are stored safely at all times in the campus academic safe from when the assessment is received in the crate from the assessment printing service provider to when the assessment is written, and ensures that any excess scripts are destroyed once the assessment has been written.
• Prepares all documentation required for the assessment as per the assessment templates provided (i.e. the Assessment Activity Logs, Invigilator Reports and Seating plans).
• Finalises the student lists, including the Cumulative Assessment (CASS) lists at the point of exams.
• Exports the register from the distance printing tracking system for the students registered with the Online Centre who have selected 天天中彩票谁ôpital? The rest of this extensive list continues unchanged from the original text.

Non‑Exam Condition Assessment Processing

• Sets‑up student groups and VC Learn links, and manages the assessment submission deadlines on SafeAssign, MS Teams and Turnitin as per the Programme Assessment Schedules (PAS).
• Collects the assessments from the assessment submission point on campus (Campus Reception/Academic Reception/Information Centre) when required.
• Reconciles assessment submissions and signing sheets, and identifies any assessments not submitted through the online plagiarism detection software and hands these cases over to the Results Centre.

Competencies Required

• Advanced communications skills
• Computer proficiency
• Planning & time management skills
• Results driven and able to handle pressure
• Team player
• Highly ethical
• Leadership skills
• Attention to detail
• Advanced administrative and organisational skills

Minimum Education Requirements

• Minimum of a Higher Certificate (NQF level 5), National Diploma (NQF level 6) or above advantageous.

Minimum Work Experience Requirements

• Minimum of 2 years administrative experience (ideally within a tertiary environment), and 2 years leadership / supervision experience for external candidates.

Assessment Centre

Centre Core Hours

Days with Assessments: Monday to Thursday: 06h00 to 20h30
Friday: 08h00 to 17h00
Saturday: 07h00 to 12h00

Days without Assessments

Monday to Friday: 08h00 to 17h00

Shift Hours

Shift 1

Monday to Thursday: 06h00 to 15h00
Friday: 08h00 to 17h00

Shift 2

Monday to Thursday: 10h30 to 20h30
Friday: No work
Saturday: 07h00 to 12h00

Salary

• Competitive salary commensurate with experience.

Benefits

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Provident fund contributions, including Death & Funeral Cover, to support your financial well‑being and future planning.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well‑deserved time off and rejuvenation.

Application Response

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance: https://hire.simplify.hr/ContactUs

Equal Opportunity Employer

Emeris is an Equal Opportunity Employer. However(sheet? preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act. The company reserves the right to close or place the vacancy on hold at any time, gustos prior notice.