Personal Assistant to Directors

University of Fort Hare; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A reputable educational institution is seeking a reliable Personal Assistant to support the Directors in a fast-paced FMCG manufacturing company located in Beaconvale, Parow. This full-time role involves managing schedules, coordinating logistics, and handling administrative tasks. Ideal candidates should have strong Excel skills, organizational abilities, and experience in the FMCG or manufacturing sectors.

Qualifications

• 3–5 years’ experience as a Personal Assistant or Executive Assistant.
• Experience in manufacturing, FMCG, cosmetics, or logistics is a strong advantage.
• Able to work under pressure while being proactive.

Responsibilities

• Manage Directors’ diaries, appointments, and travel schedules.
• Coordinate logistics including deliveries and collections.
• Support import/export documentation and compliance.

Skills

Excel skills

Diary management

Communication skills

Organizational skills

Education

Matric (Grade 12)

Tools

MRP

Oracle

SAP

Job description

Overview

FMCG / Retail / Wholesale / Supply Chain

South Africa - Western Cape , Cape Town - North (Goodwood - Blackheath)

R 15 000 - R 16 000

We are seeking a reliable and proactive Personal Assistant to support the Directors of a fast-paced manufacturing company based in Beaconvale, Parow. This is a full-time, permanent role in the FMCG/cosmetics industry, ideal for a structured professional who thrives in a high-trust, hands-on environment.

Location

Beaconvale, Parow

Requirements

• Matric (Grade 12)
• 3–5 years’ experience as a Personal Assistant, Executive Assistant
• Strong skills in Excel, email, and diary management
• Experience with MRP, Oracle, SAP and ISO knowledge advantage.
• Experience in manufacturing, FMCG, cosmetics, or logistics is a strong advantage
• Exposure to import/export administration is beneficial
• Highly organised, proactive, and able to work under pressure
• Excellent communication skills and discretion in handling confidential matters

Key Responsibilities

• Manage Directors’ diaries, appointments, travel, and daily schedules
• Screen calls, manage emails, handle visitors, and protect executive time
• Book retail orders, prepare weekly spreadsheets, chase open quotes, and ensure client follow-through
• Coordinate logistics, including truck deliveries, courier collections, and supplier deliveries
• Handle packaging and procurement admin, including ordering samples, raising POs, and coordinating deliveries
• Support import/export processes, including documentation, forwarders, and compliance
• Assist with costing spreadsheets, BOM documentation, and operational paperwork
• Administer barcodes via SGS, maintain registers, and support retail product listings (Clicks, Dis-Chem, etc.)

How to Apply

• Follow the link to our jobseeker’s page: https://measuredability.com/jobs/
• Search for the job title.
• Click apply to submit your CV.